Special Events Manager

The Shed commissions original works of art, across all disciplines, for all audiences. From hip hop to classical music, painting and sculpture to literature, film to theater and dance, The Shed brings together leading and emerging artists and thinkers from all disciplines under one roof. The building - a remarkable movable structure designed by Diller Scofidio + Renfro in collaboration with Rockwell Group - physically transforms to support artists' most ambitious ideas.

Committed to nurturing artistic invention and bringing creative experiences to the broadest possible audiences, The Shed, led by Artistic Director and CEO Alex Poots, is a 21st-century space of and for New York City.

The Shed seeks a Special Events Manager who will be a part of The Shed’s special events team and lead in strategic development of The Shed’s institutional events calendar and the management and planning of event related to corporate partners, membership and high-level event opportunities.

Key responsibilities include:

management of internal events, fundraisers, and selected external rental opportunities, planning and executing of fundraising and corporate events, donor cultivation, stewardship opportunities and membership activities for The Shed. This role will be responsible for creating meaningful and impactful events that hit fundraising targets for each event, will foster strong donor relations, contribute to the stewardship and cultivation of donors, and raise awareness of The Shed’s mission and programs.

Lead in the creation and execution of all Shed events (on-site at The Shed and off-site but related to The Shed) including managing and coordination of cultivation events, stewardship and VIP access opportunities, fundraising occasions, high level membership opportunities, corporate sponsor and partner fulfilment events and rentals, galas, and parties

The ideal candidate has a track record of success in event planning and fundraising. They must have familiarity with the landscape of the New York City events industry, including an understanding of venue management, vendor coordination, budgeting, and operational protocol for planning and producing events. Experience planning events within a cultural venue is required. The ideal candidate has a proven track record of planning and executing high-visibility, nuanced events, and successfully managing multiple projects at once.

We seek a manager with proven capability of leading by example and a person who thrives in a "hands on," fast-paced, and entrepreneurial work environment. Success requires a self-starter who has in depth experience both in event management and customer service.

• Support the Director of Special Events in the execution of all events related to cultivation, stewardship activities, VIP access opportunities, fundraising occasions, galas and parties, corporate clients and partners and select rental opportunities
• In collaboration with the CDO and COO, partner with key Board members and volunteers to build committees and support for key events
• Establish and maintain positive working relationships with all vendors and represent The Shed and all relevant parties
• Develop revenue and expense budgets for each event and for the Special Events department overall
• Day to day tasks may include but are not limited to identifying and scheduling development events, conducting walk-through's with clients, internal staff and vendors, writing work orders, ordering and managing vendors, scheduling deliveries, preparing estimates, and maintaining and tracking event payments, collecting deposits and final payments
• Negotiate estimates and contracts with clients and vendors
• Order and schedule vendors…