Payroll Coordinator Job New York New York USA,Finance & Banking

Location: New York

About Us

Building Services 32BJ Benefit Funds (”the Funds”) is the umbrella organization responsible for administering Health, Pension, Retirement Savings, Training, and Legal Services benefits to over 100,000 SEIU 32BJ members. Our mission is to make significant contributions to the lives of our members by providing high quality benefits and services. Through our commitment, we embody five core values:
Flexibility, Initiative, Respect, Sustainability, and Teamwork (FIRST). By following our core values, employees are open to different and new ways of doing things, take active steps to improve the organization, create an environment of trust and respect, approach their work with the intent of a positive outcome, and work collaboratively with colleagues.

Job Details

Job Code:
708

Department:
Accounting

Reports To:

Manager, Payroll

FLSA Status:
Exempt

Union Code: N/A

Management:
No

The Funds oversees and manages $9 billion of assets, which are made up of many, varied and complex funds. The dollars come from a number of sources, including property owners who pay into the funds on behalf of their employees, and as such, requires those who oversee and manage the money to be highly skilled financial management people.

For 2025 and beyond,
32BJ Benefit Funds will continue to drive innovation, equity, and technology insights to further help the lives of our hard-working members and their families. We use cutting edge technology such as: M365, Dynamics 365 CRM, Dynamics 365 F&O, Azure, AWS, SQL, Snowflake, Qlik View, and more.

Please take a moment to watch our video to learn more about our culture and contributions to our members:

Job Summary

Under the supervision of the Manager, Payroll, we are seeking an experienced Payroll Coordinator to support the accurate, timely, and compliant processing of payroll for a diverse workforce, including union and non-union employees across exempt and non-exempt classifications. This role operates within a fund and ERISA-regulated environment and partners closely with Human Resources, Finance, and Benefits teams. The ideal candidate has hands-on experience with ADP, exposure to Workday and/or Oracle HCM, along with a strong understanding of payroll compliance and process improvement.

Essential Duties and Responsibilities

Process payroll for exempt and non-exempt employees in union and non-union environments, ensuring compliance with collective bargaining agreements, company policies, and applicable laws.

Administer complex payroll elements, including overtime, retroactive pay, shift differentials, union dues, benefit deductions, and garnishments.

Maintain accurate payroll data for new hires, terminations, pay changes, and bonuses.

Respond to payroll-related inquiries from employees and stakeholders with a high level of professionalism and customer service.

Reconcile payroll registers, benefit deductions, and general ledger postings; research and resolve discrepancies.

Ensure compliance with federal, state, and local payroll regulations, including State and New York City tax requirements.

Support payroll audits, year-end processing, and W-2 preparation.

Maintain payroll records, reports, and related documentation for compliance and audit purposes.

Ensures timesheets from all departments are approved timely, and resolves any errors prior to payroll processing.

Perform additional relevant responsibilities as assigned by management.

Benefits & ERISA Exposure:
Support payroll deductions and contributions related to ERISA-governed benefit plans, including 401(k) retirement plans.

Process and reconcile pre-tax benefits such as Flexible Spending Accounts (FSA), commuter benefits, and other salary-based deductions.

Assist with payroll reporting and data support for ERISA compliance and regulatory filings.

Systems & Process Improvement:
Utilize payroll systems; support integrations with HRIS and financial systems.

Participate in payroll system implementations, upgrades, testing, and process enhancements.

Assist in documenting payroll procedures and identifying opportunities to improve efficiency and controls.

Qualifications (Competencies)

3+ years of payroll experience, preferably in a unionized,…


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