Accounts Receivable Specialist

Location: Farmingdale

Description

We are looking for an experienced Accounts Receivable Specialist to join a dynamic real estate organization in Farmingdale, New York. In this Contract to permanent position, you will play a critical part in managing tenant chargebacks, overseeing billing processes, and collaborating with cross-functional teams to ensure financial accuracy and efficiency. This position offers an excellent opportunity to contribute to the success of a family-owned business that values creativity, teamwork, and initiative.

Responsibilities:

- Process tenant chargebacks monthly using an AI-based Chargeback Database, ensuring accuracy and timely execution.

- Collaborate with lease administration teams to reconcile and process chargebacks related to new and expiring leases.

- Manage utility billing processes, including updating tenant percentage shares and verifying allocations for each billing cycle.

- Coordinate with property management administrators to ensure proper coding of utility invoices and assist in creating purchase order templates.

- Review and analyze utility breakdowns from allocation services, ensuring correct amounts are charged back to tenants.

- Identify and process service invoices eligible for tenant chargebacks, preparing and posting invoices to the appropriate subledger.

- Utilize enterprise systems like Angus to compute and post emergency light test costs to tenant accounts.

- Support the Accounts Receivable Manager by entering and invoicing work order chargebacks and ensuring timely collections.

- Maintain consistent communication with tenants and internal teams to address inquiries and resolve discrepancies.

- Take on additional projects and duties as assigned to support financial operations.

Requirements - Bachelor's degree in accounting, finance, or business administration.

- Minimum of 3 years of experience in commercial real estate, focusing on property management, accounts receivable, billing, or financial operations.

- Strong understanding of lease terms and tenant billing processes.

- Proficiency in accounts receivable functions, including cash applications and collections in a commercial setting.

- Experience with enterprise resource planning systems and billing software.

- Exceptional attention to detail and ability to analyze financial data for accuracy.

- Excellent communication skills to collaborate effectively with internal teams and tenants.

- Ability to work independently and prioritize tasks in a fast-paced environment.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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