Audit​/Finance Coordinator

The Fashion Institute of Technology (FIT), part of the State University of New York and an internationally renowned college of art, design, business and technology with a strong emphasis on liberal arts, invites nominations and applications for an Internal Control Services Coordinator (

Working Title:

Audit/Finance Coordinator).

The mission of the Internal Controls function is to enhance and protect organizational values by providing risk-based and objective assurance, advice, and insight. Internal Controls methodology is to bring a systematic, disciplined approach to evaluate and improve the effectiveness of governance, risk management, and control processes. All department professionals are expected to adhere to college and departmental standards of behavior and ethical conduct;

and to understand and respect the confidentiality requirements that extend to all work performed by the Internal Controls and Management Analysis functions.

Reporting to the Executive Director of Internal Controls and Management Analysis, this professional will be integral in completing portions of internal audit projects by researching best practices, conducting various audit tests under the supervision of department management, summarizing findings and recommendations. The coordinator also drafts communications with internal clients and senior management and performs various administrative functions.

The role is dynamic in support of the annual internal audit plan projects which are revised periodically.

• Perform research on statutes, regulations, policies, procedures, and best practices that impact planned internal audit engagements; summarize research results and present findings to department management. Also, apply research findings to applicable operations of the college.
• Perform internal audit compliance testing under the supervision of department management team.
• Implement technology to support internal audit testing and reporting.
• Periodically contact representatives from other functional areas to follow-up on outstanding internal audit requests, obtain revised timeline and update audit plan timetable.
• Draft the functional summary section of Internal Controls reports, meeting materials and communications, including meeting notes and follow-up points.
• Manage record retention inventory and disposal in compliance with FIT polices.
• Maintain the Internal Controls website with updates, tools, and resources.
• Under the direction of Internal Controls management, update Audit Committee materials. Also, research best practices for communications to the Audit Committee.
• Update and maintain the various Internal Controls databases, which include, but are not limited to:
  Internal Audit Reports, engagement working papers, risk assessment documents, training materials, project deliverables.
• Provide status reporting for assigned projects against agreed upon deliverables and update timeline for each project's completion.
• Identify training webinars to develop new skills or sharpen current skills needed to assist the Internal Controls team to fulfil their mission.
• Coordinate and schedule meetings in support of various internal control projects and maintain the Executive Director's calendar. Also, draft agenda for meetings based on agreed upon meeting objectives.
• Review and manage department budget against targeting spending.
• Track team Continuous Practice Education (CPE) training against various professional license requirements and maintain membership in various professional organizations.
• Proofreading, and formatting various reports, documentation memos, communications, and presentations.
• Assist in performance of special projects, as required.
• Other tasks as needed to support the Internal Controls team and its mission.

The preceding description is not designed to be a complete list of all duties and responsibilities required of the position; other duties may be assigned consistent with the classification of the position.

• Bachelor's degree required in accounting, business, finance, technology or related field;
  Masters degree preferred.
• Two (2) years of accounting, auditing, quality control or risk management experience required.
• 5-7 years in progressively responsible coordinator or managerial position required.

• Excellent written and interpersonal skills, with the ability to exercise tact, diplomacy, discretion, professionalism in higher-level communications.
• Excellent planning, organization skills, and the ability to set priorities that accurately reflect the importance of job responsibilities and each assigned project.
• Ability to work both independently and collaborate in teams to achieve project objectives and deadlines.
• Strong project management skills, ability to identify key project deliverables and draft format for these deliverables. Also, prepare status reporting against these deliverables identifying possible obstacles and suggestions to…