Associate, Investment Operations

Company Description

Pathstone is a growing wealth management firm serving ultra-high net worth families, single family offices, foundations, and endowments. We are united by a clear purpose: to help clients pursue their Preferred Life — with clarity, confidence, and long‑term support across the full landscape of wealth and well‑being.

Our services include investment advisory, as well as integrated planning and coordination across key areas such as tax strategy, risk management guidance, wealth and estate planning support, philanthropic planning, and family governance — helping clients navigate complexity and make informed decisions aligned with their goals.

With more than 20 office locations and over $100 billion in client assets under management, advisory, administration, and related services, Pathstone has expanded significantly over the past five years, reflecting sustained momentum and continued investment in our team and platform.

Pathstone is committed to making a meaningful difference for clients and their families, while fostering a supportive, purpose‑driven environment for our professionals. Team members are encouraged to pursue their interests and contribute to the firm’s culture through committees and initiatives that help shape our shared mission.

Our people are our greatest asset, and we offer a competitive, flexible benefits program designed to support life both inside and outside of work. Benefits include comprehensive medical, vision, and dental coverage, flexible spending options, flexible PTO, life insurance, education support, a 401(k) plan, parental leave, and more.

The Investment Operations Associate position offers an opportunity to serve as a key member of our centralized investment operations team focused on private fund investments, separately managed accounts, client relationships, AML / KYC requirements, and transaction execution. The role requires strong attention to detail and a high degree of operational and process acumen.

• Work independently and prioritize tasks based on urgency and deadlines.
• Coordinate with necessary parties as needed (including relevant counter parties, custodians, portfolio managers, client teams, research, and Legal & Compliance) to ensure seamless processing of transactions.
• Communicate directly with clients in a timely manner.
• Independently complete fund subscription documents on behalf of clients.
• Independently complete custodian new account opening forms for clients.
• Timely and accurately execute investment operations (i.e. transaction processing, investment funding, cash transfers, facilitate securities trades, wire set‑up, standing letters of authorization, etc.) in accordance with guidelines and regulatory requirements.
• Coordinate the collection of AML/KYC documents for client investment in funds with external clients and internal teams, applying judgment in response to specific manager requests.
• Using appropriate judgment, escalates issues and inaccuracies to the head of Investment Operations.

• Possess a strong motivation to provide great client service.
• Enjoy problem solving, a fast‑paced environment, and working as part of a team.
• Value and model the attributes that make our firm great: collaboration, excellence, good judgement, initiative, innovation, integrity, and leadership.
• Have a bachelor’s degree and one to three years of financial services experience, with exposure to the areas of investment operations, fund administration, data governance, and/or investment management.
• Work well in a “start‑up” team environment where accountability and initiative are highly valued.
• Are an intellectually curious, creative problem solver who is not afraid to ask questions.
• Communicate effectively and are comfortable presenting in both verbal and written formats.
• Demonstrate the ability to handle pressure and thrive in a fast‑paced, deadline‑motivated environment, while maintaining a high level of attention to detail.
• Prioritize operating ethically and professionally, demonstrate a strong sense of integrity, and consistently exercise good judgement.
• Welcome feedback and are quick to act on it.
• Operate with a positive, proactive, “no‑job‑is‑too‑small” attitude.

Pathstone’s expected starting base compensation range for the position as of the time of this posting is $85,000 – $95,000 per year. The actual base compensation selected for this role will be set based on a variety of factors, including (but not limited to) experience, education, specialty and training. The successful candidate(s) may also be eligible for a discretionary bonus award.

Please note, we are unable to provide visa sponsorship for the position offered. Accordingly, we are unable to hire individuals who require, or will require, employment visa sponsorship either now or in the future.

Pathstone is proud to be an equal opportunity employer.