Family Office Controller

A private family office based in New York is seeking an experienced Controller to oversee the accounting and financial operations of the office and its related entities. The Controller will be responsible for managing the day‑to‑day accounting operations while also providing financial oversight across a portfolio that includes real estate investments, construction projects, operating entities, and personal and trust entities. The role will also oversee project‑level financial tracking, vendor payment processes, and employee expense management, ensuring disciplined controls and financial transparency across all entities.

This position is suited for a hands‑on accounting leader who can both manage the operational details of accounting and bill pay while also providing strategic oversight of financial systems, reporting, and treasury management. The family office represents a Principal who is actively involved in real estate construction and operations, and who splits time between New York City and the Hamptons. The role will be remote, with the expectation that the Controller will be available to come onsite to the Principal’s New York City and Hamptons properties from time to time, as needed.

• Oversee all financial, accounting, and internal control activities across the family office and related entities
• Maintain accurate financial records and reporting across multiple legal entities, including real estate holdings, operating entities, and personal family structures
• Develop and maintain financial reporting frameworks to support decision‑making by principals and leadership
• Assist in preparing financial summaries and reporting packages for family meetings, governance discussions, and strategic planning

• Oversee the full general ledger and accounting cycle across all entities, maintained within Intuit Enterprise Suite
• Maintain and manage the chart of accounts and entity structures within the accounting system
• Ensure timely completion of month‑end and year‑end closing process
• Oversee expense categorization and class/department coding to support accurate financial reporting
• Prepare month‑end journal entries, including accruals, prepaid amortization, depreciation, and other adjustments
• Maintain financial documentation in an organized manner

• Assist with annual budgeting processes, including gathering inputs and maintaining budget models
• Monitor actual expenses versus budget and provide variance analysis
• Support cash flow planning and anticipated expenditures, particularly for construction projects and large vendor payments

• Manage the full accounts payable cycle, including invoice receipt, coding, approval routing, and payment execution
• Execute bill payments through Ramp, including vendor setup, payment scheduling, and reconciliation of transactions
• Maintain vendor records, including W‑9 documentation and compliance tracking
• Prepare and coordinate 1099 reporting and filings in partnership with external tax advisors
• Monitor and review accounts payable aging and provide reporting to leadership as needed
• Maintain strong vendor relationships and ensure timely payment of invoices
• Prepare monthly and quarterly financial reporting packages
• Maintain accounting records for multiple real estate entities, including tracking operating expenses, capital expenditures, and project costs
• Support construction project accounting, including vendor payments, draw tracking, and budget monitoring
• Work with project managers, contractors, and vendors to ensure accurate tracking of construction costs and capital improvements
• Assist in maintaining entity‑level financials for real estate holding companies and related investments

• Administer and monitor employee corporate cards and expense management through Ramp
• Review employee transactions and ensure proper documentation and coding of expenses
• Establish and maintain expense management policies and internal controls
• Track recurring expenses, subscriptions, and service contracts across entities

• Coordinate with external tax advisors on…