NPS Billing Analyst

DCAS's mission is to make city government work for all New Yorkers. From managing New York City’s most iconic courthouses and municipal buildings, to purchasing over $1 billion annually in goods and services for more than 80 City agencies what we do ensures that all agencies can deliver on their mission.

Our Commitment To Equity, Effectiveness, And Sustainability Guides Our Work Providing City Agencies With The Critical Resources And Support Needed To Succeed, Including:

• Recruiting, hiring, and training City employees.
• Managing 55 public buildings.
• Acquiring, selling, and leasing City property.
• Purchasing over $1 billion in goods and services for City agencies.
• Overseeing the greenest municipal vehicle fleet in the country.
• Leading the City's efforts to reduce carbon emissions from government operations.

About the Fiscal and Business Management (FBM) Line of Service (LOS):
The FBM LOS is responsible for effectively managing agency finances to ensure programs are funded for critical work, the agency is maximizing revenue opportunities, identifying efficiency opportunities, while preserving service delivery. FBM’s units include Expense Budget, Revenue Budget, Audits and Accounts, Nonpublic Schools Security Reimbursement Program and the Capital Budget Unit.

The Nonpublic School Security Guard Reimbursement Program (NPS) Unit within FBM is responsible for managing all aspects of the Citywide initiative. These responsibilities include but are not limited to the processing of applications for new schools, re‑certifications for existing schools, annual budgets, invoices for reimbursements, and conducting periodic training seminars.

Reporting directly to the Supervisor of Billing, this position will review invoice packages submitted by schools in the NPS Program to ensure compliance with Local Law and Program Rules. The role involves verifying that schools have submitted all required supporting documentation, including certified invoices from the schools, certified payroll reports, sign‑in sheets, proof of payment to the guard company, and any other necessary documents.

The position will also ensure that the school’s insurance documentation is up to date and that the school’s Annual Incident Reports are submitted and compliant with program requirements. The role will also implement any adjustments recommended by Audit and Compliance Services and ensure prevailing wage rates are accurate in accordance with the NYC Comptroller’s Prevailing Wage Schedule.

• Prepare a reconciliation spreadsheet for each of the school’s invoice packages to check off each of the supporting documents listed above after they are reviewed for accuracy.
• Use FMS to apply first‑level approval to invoices that are accurate and complete.
• Reject deficient invoices and provide schools with detailed explanations via email, monitor emails for responses to finalize the returned invoices.
• Liaise with schools regarding approved invoices or invoices that need revision.

• A baccalaureate degree from an accredited college and two years of experience in community work or community‑centered activities in an area related to the duties described above; or
• High school graduation or equivalent and six years of experience in community work or community‑centered activities in an area related to the duties as described above; or
• Education and/or experience which is equivalent to “1” or “2” above. However, all candidates must have at least one year of experience as described in “1” above.

• Excellent analytical skills with keen attention to detail.
• Intermediary knowledge of Microsoft Excel and Word.
• Excellent oral and written communication skills.
• Ability to work independently with minimal oversight while also collaborating with peers on a regular basis.
• Organizational aptitude with the ability to manage multiple, often‑competing priorities, calmly and proficiently while adhering to strict deadlines.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity or pregnancy.