Special Audit Project Liaison

Job Description

Applicants must be permanent in the Management Auditor Civil Service title or be permanent in a comparable title eligible for 6.1.9 title change. If hired provisionally, you must take and pass the civil service exam when available to be eligible for continued employment.

Within OAS, the External Audit Facilitation Team (EAFT) has an overall responsibility for managing the external audit process, starting from the receipt of the engagement letter to the development of the Agency's audit response. It also prepares and follows up on audit‑related corrective action plans and ensures that the area that will be audited has been properly prepared for the audit and appropriately addresses all auditors' requests.

• Conduct review of invoices, general ledgers, books of records, and other fiscal documents supporting vendors' claimed costs pertaining to common budget line items and general ledger accounts, as related to findings in vendor audits conducted by external entities, by examining books of accounts, invoices, bank statements, vendor/subcontractor contracts, and other fiscal records to verify completeness of records, allowability of claimed costs, and compliance with contractual requirements and relevant standards, guidance, rules, or regulations.
• Conduct review of program‑specific documents, as related to findings in operational and/or oversight programmatic audits of the agency's programs and administrative functions conducted by external entities, by reviewing operational/programmatic documents and data, such as specific budget line items, general ledger accounts, and agency's fiscal manuals, policies, and procedures, to determine allowability of specifically identified claimed costs (e.g., rent and utility expenses) and to confirm or contest any potential findings of internal control weaknesses, operational deficiencies, and processes deemed vulnerable to fraud and inefficiency.
• Assist in the preparation of agency responses to external audit reports by reviewing audit specific fiscal documents as well as relevant agency policies, procedures, and manuals to find relevant information that may be used to contest the cited findings. Provide the audit response that is enhanced with a factual rebuttal to auditors' findings.
• Assist the Assistant Director of Special Audit Projects in reviewing fiscal responses to the annual federal Single Audit [conducted by an external CPA firm, as facilitated by the Mayor's Office of Management and Budget (OMB)] to ensure the agency does not incur fiscal, internal control and material weakness findings.
• Assist the Assistant Director of Special Audit Projects in compiling and reviewing programmatic responses to the annual Directive One questionnaire for the Mayor's Office of Risk Management and Compliance (MORMC). These require Agency's compliance with the City Charter Section including providing a statement of the status of the agencies internal control environment and systems and actions taken to strengthen both.
• Participate with the External Audit Facilitation Team members, agency programs and external entities, in pre and post audit conferences/meetings and in accounting/audit industry specific training seminars for the enhancement of knowledge and skills and completion of required Continuing Professional Education (CPE) credits.
• Perform other related functions, duties, or projects, as assigned.

1. A baccalaureate degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA) including or supplemented by 24 semester credits in accounting, including one course each in advanced accounting, auditing, and cost accounting; and one of the following: