Senior Accountant Tax and Pension

About The Job

The ACLU seeks applicants for the full‑time position of Senior Accountant, Tax and Pension Benefit in the Administration & Finance Department of the ACLU’s National office in New York, NY
. This is a hybrid role that requires in‑office attendance two days per week or eight days per month.

Responsible for safeguarding the financial resources of the organization, the Finance Team manages the financial activities of the National ACLU. From paying vendors and forecasting budgets to providing the financial platform for informed decision‑making, we take pride in supporting the organization’s mission.

This position is part of a collective bargaining unit and is represented by ACLU Staff United (ASU).

Reporting to the Deputy CFO
, the Senior Accountant, Tax and Pension Benefit will oversee significant functional areas within the ACLU’s accounting and play a critical role in the successful operations of the Finance Team. The ideal candidate brings strong accounting knowledge, analytical experience, exceptional attention to detail, and a passion for the ACLU’s work.

The following overview of responsibilities is intended to describe the type of work assigned to this position. It is not an exhaustive list.

• Set the bar for customer service excellence by providing timely, thorough, and friendly responses to internal and external stakeholder inquiries
• Perform account reconciliations relevant to functional areas, ensuring accuracy and proper documentation for internal and external reporting
• Assist with audits, preparing audit schedules and materials and managing deliverable deadlines
• Complete ad hoc reports and projects as requested by Finance Leadership
• Suggest accounting policies and procedures based on GAAP and industry best practices relevant to functional areas

• Coordinate with the Assistant Controller, Revenue and Investments on the preparation and review of all federal, state, and local income tax returns
• Assist with the preparation of required tax filings and government reporting (local, state, federal), including preparing schedules and/or draft filings for review
• Manage all federal/state and local tax correspondence and audits
• Prepare year‑end estimated tax payments for all federal, state, and local agencies
• Prepare ad hoc tax reports for internal and external stakeholders
• Prepare and review tax provisions for the annual financial statements
• Develop processes and controls to ensure compliance with federal, state, and local agencies
• Advise and interpret for the Finance team the impact of new laws, decisions, regulations, rulings, and proposed tax legislation
• Review annual K‑1s to determine the federal and state annual unrelated business income/loss generated
• Maintain an organized and up‑to‑date recording system for electronic files, utilizing established internal best practices for record retention
• Review the annual returns prepared by the external auditors before filing
• Prepare the monthly filings for NYS sales and use tax and any additional states
• Apply for and maintain all state sales tax exemptions for the ACLU
• Coordinate with Avalara (tax consultants) on filing all sales taxes related to the ACLU store

• Communicate the progress of monthly/quarterly initiatives to internal and external stakeholders
• Review the calculation of affiliates' invoices for late payments made to the ACLU retirement plans
• Review the quarterly reconciliation of employee census data from Form 941 to the year‑to‑date payroll register to ensure accuracy and completeness
• Review affiliates' reconciliation of their Form 941 to their payroll registers quarterly for accuracy
• Review SOC‑1 reports for National and all affiliates annually and document any control issues that exist
• Review monthly trust statements for both the pension and the contribution retirement plan for accuracy
• Review annually the reconciliation between payroll registers and W‑3 payroll forms
• Review the timeliness schedule related to contribution submission for the pension plan
• Review the reconciliation of National and affiliate contributions to payroll records to ensure…