Contracts Analyst

Position Information

Client: Mission-Driven Non Profit
Title: Contract Analyst
Salary: $35-$38/hour
Location: NYC, 4 days onsite
Duration: Open Ended Contract

A growing nonprofit organization in New York City is seeking a Contract Analyst to support day‑to‑day government contract and grant activity. This is a strong opportunity for someone with nonprofit contract, grant, or accounting‑related experience who enjoys detail‑oriented work, budgeting, compliance, reconciliations, and cross‑functional coordination.

The Contract Analyst will report to the Contracts & Grants leadership team and will help manage contract/grant budgets, vouchers, reporting, compliance documentation, reconciliations, and audit support. This role has a strong finance/accounting focus, with a contract administration component.

• Prepare contract and grant budgets in compliance with contract/grant terms and conditions
• Prepare contract amendments, close‑out budget modifications, and required documentation for government contracts and private grants
• Process monthly or quarterly vouchers for payments on government contracts and private grants
• Prepare required consolidated budget and financial reports using New York State reporting systems
• Coordinate with the budget team on budgeting and variance reporting related to contract and grant revenue and expenses
• Provide guidance to accounting staff on cost allocation and coding for contract/grant-related expenses
• Review contracts and grants to ensure compliance with contractual rules and regulations
• Analyze general ledger accounts related to contracts and grants and record contract-related journal entries
• Monitor contract payments and prepare monthly reconciliations between voucher amounts and payments received
• Assist with budget setup for contract funds and salary cost allocations
• Support government contract audits, compliance audits, and annual year‑end audits
• Interact with internal stakeholders regarding contract and grant‑related questions or issues
• Assist with special projects as needed

• 2+ years of grant, contract, or related accounting experience
• Nonprofit experience required
• Bachelor's degree preferred, ideally in Accounting, Finance, or a related field; equivalent relevant experience may also be considered
• Experience with NYC, NYS, federal, or government‑funded contracts/grants preferred
• Strong Excel skills, including pivot tables and VLOOKUPs
• Experience with systems such as MIP, ELOCCS, PASSPort, SFS, or similar platforms is a plus
• Strong attention to detail, organization, and time‑management skills
• Effective written and verbal communication skills
• Positive, team‑oriented approach with the ability to work well across departments
• Ability to manage multiple priorities in a fast‑paced environment
• Proficiency in Microsoft Office and Adobe Acrobat

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex (including pregnancy), religion, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender identity, gender expression, sexual orientation, marital status, or any other protected characteristics as required by federal, state, or local law.