PHI Finance Manager

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full-Time Professional Long Island City, NY, US

3 days ago Requisition

Salary Range: $95,000.00 To $95,000.00 Annually

Company Overview With an annual budget of $2.3 billion and more than 7,000 employees throughout the five boroughs, the New York City Department of Health and Mental Hygiene (NYC DOHMH) is one of the largest public health agencies in the world, serving 8 million New Yorkers from diverse ethnic and cultural backgrounds. We're tackling a broad range of public health issues with innovative policies and programs and getting exceptional results, but our work is never finished.

The breadth of our innovative programs provides the widest range of choices for every member of our team.

DOHMH is undertaking a new initiative that will meet critical infrastructure needs and make possible strategic investments that will have lasting effects on public health, using grant funds from the Centers for Disease Control and Prevention (CDC). Investments and improvements through this initiative will help modernize DOHMH’s foundational capabilities and data infrastructure, enabling it to partner in complex health and health care environments and, in turn, support better public health outcomes, including COVID-19.

This initiative supports larger efforts to rebalance investments in public health and more equitably serve communities and populations.

The selected candidate will be an employee of Public Health Solutions, a nonprofit organization which is the fiscal and administrative manager of the grant but work will be supervised by DOHMH.
This is a grant-funded position ending in November 2027.

The Office of Emergency Preparedness and Response’s (OEPR’s) work focuses on promoting and protecting public health through emergency preparedness and response; and recognizes that social inequities negatively impact our efforts to maintain and improve the health of NYC during and after a disaster. With these inequities in mind, OEPR is also working to improve its application of a social justice and racial equity lens to its emergency preparedness and response work.

OEPR’s employees are expected to align their work with OEPR’s efforts to combat the harmful effects of systemic injustices on communities and work towards the most equitable post-disaster public health outcomes possible.

The Bureau of Grants Management and Administration (GMA) manages all programmatic grant-related functions and engages with programs and the agency fiscal agent to ensure spend-down according to federally approved budgets. This position will work directly on the Public Health Infrastructure (PHI) grant. This position operates within the GMA Finance Unit which is responsible for overseeing OEPR’s financial operations.

Job Description

Reporting to the OEPR GMA Director of Finance, the PHI Finance Manager will facilitate federal grant implementation, encumbrances and spend-down working with GMA counterparts, divisions across the agency and the agency’s fiscal agent. The PHI Finance Manager will initiate procurement actions, review and approve invoices, develop documentation to guide programs and ensure compliance, while maintaining required grant documentation, identifying funds for redirection and monitoring the spend-down of program budgets.

Duties

• Initiate and follow up on procurements, including contracts, task orders, and purchases to encumber federal grant budgets and to fulfill the procurement needs of programs.
• Ensure the encumbrance and spend-down of grant funds in a timely manner by developing budget summaries and tracking reports, developing and communicating budget balances, policies/guidance, and engaging regularly with programs to meet fiscal deadlines.
• Assist with maintaining up to date budget records for encumbrances, monitor the spend-down of program budgets, ensure shared accountability with programs, and keep the Directors of Finance and Grants Management, along with leadership updated on any under spending risks.
• Partner with programs, lead meetings,…