Accounting Manager

Our client is an established provider of Applied Behavior Analysis (ABA) therapy for children with autism, which operates multiple centers across Maryland and Virginia, serving hundreds of families with a large team of clinicians and staff, and is committed to high-quality, family-centered care.

This role is for an Accounting Manager to run the day-to-day finance operations of daily cash, accounts payable, payroll execution, month-end revenue files, reconciliation preparation, and the working relationship with the outsourced accounting team. The role is the hands‑on operator inside the finance function and the primary internal point of contact for the FAO partner’s day-to-day work.

The Accounting Manager reports to the VP of Finance and works in close coordination with the outsourced accounting FAO team, the Head of HR / payroll specialists, and the revenue cycle team. This is an execution-focused role: it carries the recurring daily, weekly, and monthly cadence that keeps the books current, cash accurate, and payroll on time.

• Pulls M&T Treasury Center balances before the start of the business day; updates the daily cash log; uploads to the outsourced accounting FAO portal.
• Matches EOB activity in Central Reach to cash transactions; reviews 100% of prior-day bank transactions across all accounts and flags anomalies to the VP of Finance.
• Executes the daily sweep of the primary account to target balance; journals offline bank transactions in  as needed.
• Reviews a sample of corporate-card activity (Tallie) daily; prepares wire / ACH requests for dual-control approval.

• Pulls emailed invoices into  and codes them by department for approval; runs the weekly AP queue.
• Coordinates new vendor setup with the FAO (W-9, vendor request form); maintains AP accuracy against approval thresholds.

• Runs the bi-weekly payroll in ADP: validates logged items against preview reports (new-hire compliance, employee changes, statistical summary, payroll register), locks and approves before deadline, and confirms GLI sync to Sage Intacct.
• Pulls funding / wire confirmations and ties out to the cash pull; refreshes Martus and reviews the payroll JE.
• Submits semi-monthly workers’ comp wage reporting (payroll-by-class) where required; confirms per-pay-period 401(k) contribution funding.
• Handles garnishment / levy intake — scans and routes notices, coordinates with the payroll specialist on setup, and reviews the garnishment report each pay period.
• Note:
  
  employee changes (new hires, terms, comp, PTO) are entered by HR; payroll tax is filed by ADP under POA. The Accounting Manager is the run operator, not the system of record for employee data.

• Prepares month-end revenue files: runs the revenue report, ensures location fields are complete in Central Reach, mirrors PM pivot tables, ties out, and uploads to the FAO portal and Central Reach.
• Ties out the cash posting log and updates the outsourced accounting coding file (non-AR); uploads bank statements, cleared checks, and corporate-card statements to the FAO portal.
• Prepares internal reconciliations for key accounts (accrued expenses, accrued bonuses, prepaids, partner distributions) ahead of the FAO close; reviews FAO reconciliations in Black Line.
• Finalizes Tallie expense reporting each month and alerts the FAO to pull into Sage.
• Maintains the budgeting / forecasting platform (Martus or comparable) — refreshes actuals, ties out departmental data, and prepares the underlying files the VP of Finance uses for budget-vs-actual and reforecasting.

• Primary day-to-day contact for the outsourced accounting FAO team. Joins the recurring working call; manages open items, pending JEs, and vendor questions; escalates to the VP of Finance where judgment or sign-off is required.
• Maintains working files and the cash log on the shared portal.

• Maintains routine upkeep of state tax, unemployment, and Secretary of State portals; runs notices through ADP Smart Compliance; supports annual report and apportionment data pulls for the VP of…