Accounts Payable Lead

Hands-On AP Operations | Process Improvement | Accounting Support

We are seeking an experienced Accounts Payable Lead to support the finance team in overseeing and executing day-to-day accounts payable operations while strengthening process discipline, vendor management, and workflow efficiency across the agency.

This role is ideal for someone who brings strong AP experience, sound accounting knowledge, and a process improvement mindset. The right candidate will be comfortable working in a lean, fast-paced environment where hands‑on execution, responsiveness, and collaboration across teams are essential.

• Own and manage the day-to-day accounts payable process, including invoice intake, coding, approvals, and payment processing
• Execute weekly payment runs and manage exception handling with strong attention to accuracy and timing
• Ensure adherence to company payment terms and policies, maintaining discipline around due dates and approved disbursement schedules
• Set up and maintain vendor records, including collection and validation of W‑9s, payment instructions, and vendor profile information
• Respond to vendor payment inquiries and support internal teams with payment status updates
• Maintain 1099 profiles and support year-end reporting requirements
• Ensure proper documentation is maintained for all vendor transactions and disbursements

• Support and strengthen procure-to-pay workflows, including invoice approval, payment controls, and vendor compliance
• Help improve structure around PO-backed spend, invoice matching, and tracking against approved budgets or commitments
• Reinforce internal AP policies and escalate exceptions as appropriate
• Identify process improvement opportunities that reduce manual work, improve turnaround time, and strengthen financial controls
• Support vendor master cleanup and ongoing data integrity efforts

• Reconcile credit card charges in a timely and accurate manner
• Obtain and maintain supporting backup for all transactions
• Ensure charges are posted to the correct GL codes with appropriate documentation
• Partner with internal teams to resolve missing receipts, incomplete support, or coding issues
• Assist in monitoring credit card activity to ensure appropriate use and policy compliance

• Review employee reimbursable expenses for compliance with company policy and, where applicable, client T&E requirements
• Generate clear reporting that reflects spending patterns and policy adherence
• Support onboarding, administration, and ongoing use of Concur for expense management and reporting
• Help ensure timely submission, review, and resolution of employee expense reports
• Work closely with the Associate Director, Client Finance to ensure vendor costs are accurately coded and allocated against the appropriate client projects
• Help support smooth budget tracking and billing by ensuring project-related costs are properly captured and visible
• Assist in identifying spend that may require accrual, reallocation, or additional review to support timely and accurate client billing
• Coordinate with Client Finance on pass-through costs, client billable expenses, and any discrepancies impacting project reporting

• Support daily cash and bank activity review as needed
• Assist with month-end close activities, including AP-related accruals for vendor payables and credit card expenses
• Support balance sheet reconciliations in selected areas
• Provide AP, cash application, and prebill reporting to finance staff and management
• Assist with year-end review support and preparation of requested documentation
• Provide ad hoc reporting and analysis for senior management as needed

• Partner closely with the Sr. Controller to ensure AP activity is accurately reflected in the financial close and broader accounting workflow
• Help bridge day-to-day AP execution with the accounting implications of accruals, reconciliations, and reporting accuracy
• Communicate effectively with internal teams to balance urgency, policy adherence, and operational support
• Contrib…