Senior Manager Accounts Receivable and Process Commuter Rails

Overview

Senior Manager Accounts Receivable & Process Commuter Rails

DEPT/DIV:
Accounts Receivable Reconciliation and Process

WORK LOCATION:

146-01 Archer Avenue / 420 Lexington Avenue

FULL/PART-TIME: FULL

SALARY RANGE: $ 121,295 - $ 128,424

DEADLINE:
This position is eligible for teleworking, which is currently one day per week. New hires are eligible to apply 30 days after their effective hire date.

Opening:
The Metropolitan Transportation Authority is North America's largest transportation network, serving a population of 15.3 million people across a 5,000-square-mile travel area surrounding New York City, Long Island, southeastern New York State, and Connecticut. The MTA network comprises the nation’s largest bus fleet and more subway and commuter rail cars than all other U.S. transit systems combined. MTA strives to provide a safe and reliable commute, excellent customer service, and rewarding opportunities.

This position is responsible for the financial processes related to accounts receivable, collections, capital accounting, and reimbursable functions for Commuter Rails. Working in partnership with the Deputy Director, this position also supports the accounts receivable functions at all MTA agencies as necessary. The incumbent is responsible for processing billing, analyzing and reporting capital and reimbursable transactions, and providing financial support to project managers and internal teams.

This role ensures the accuracy and integrity of financial data, including balance sheet and income statement accounts, in accordance with generally accepted accounting principles (GAAP) and applicable governmental regulations. The position also supports compliance with reporting standards and internal accounting policies.

• Manage the processing, billing, and reporting of all reimbursable costs. Oversee cash flow for capital and reimbursable activities to ensure Commuter Rail operations meet funding requirements. Supervise updates to the Access database tracking billed and unbilled costs for internal and external partners across MNRR and CDOT. Oversee the preparation of monthly and quarterly CDOT Capital billing and collection reports.
• Manage collections and customer inquiries. Review, substantiate, and compile supporting documentation for discussions with senior management, project teams, and customers as needed.
• Direct the opening and closing of work orders and activity numbers.
• Review and approve third-party capital invoices, adjustments, and reallocations, ensuring accuracy, compliance with service agreements, and timely payment to contractors.
• Oversee treasury functions, ensuring payments are applied to the correct accounts. Assist with treasury reconciliations and period-end closing.
• Oversee month-end close activities, including the preparation, review, and approval of journal entries and account analyses for assigned accounts receivable. Identify variance causes and determine appropriate corrective actions.
• Coordinate with project teams, the budget departments, operating departments, and MTA agencies to resolve accounts receivable-related issues.
• Ensure compliance with audit provisions and required timelines. Assist with single-audit requests and other internal and external audits by providing support and resolving auditor inquiries.
• Manage staff mentoring and cross-training. Select, develop, and motivate departmental personnel. Responsible for employee discipline and termination as well as performance evaluations.
• Support the Deputy Director in Accounts Receivable. Develop procedures and policies. Research and resolve unusual accounting issues. Participate in special projects.
• Performs other duties as assigned
• Complies with all policies and standards
• May be required to work hours outside regular work hours, as applicable
• Observes the work performed by contractors, as applicable
• Reviews invoices and approves them if the work meets contractual standards, as applicable
• Addresses performance issues with the contractor when possible, as applicable
• Escalates issues to other parties when needed, as applicable

Required Knowledge/Skills/Abilities:

• Demonstrated…