Director, Grants Management

POSITION OVERVIEW

Reporting to the Chief Financial Officer, the Director of Grants Management is the primary financial authority for all publicly and privately funded grants across the organization. The Director oversees grant compliance, financial administration, and reporting to ensure all grant fiscal operations meet funder requirements and align with the organization's financial systems and controls.

This role is a senior management position within Finance and works closely with internal stakeholders across programs, the Development Division, and external grantors to ensure financial integrity, compliance, and consistency in all grant-related financial data and reporting.

• Serve as the primary financial authority for all federal, state, city, and private grants across the organization.
• Oversee the full financial lifecycle of all grants including award setup, budget management, amendments, modifications, and closeouts.
• Ensure all grants are properly set up and maintained within enterprise financial systems, including project structure, budget tracking, and expenditure monitoring.
• Monitor grant spending against approved budgets and funding limits; analyze budget variances and initiate corrective actions for under‑ or overspending.
• Re‑allocate unspent funds in accordance with grantor guidelines and organizational needs.
• Oversee post‑award financial management including drawdowns, reimbursement requests, invoicing, and timely collection of funds.
• Monitor accounts receivable related to grants and ensure timely reimbursement from funders.
• Oversee the assessment and recording of reserves related to open receivables, as applicable.

• Ensure compliance with all federal, state, city, and private grantor financial regulations, policies, and procedures.
• Maintain current knowledge of OMB Uniform Guidance (2 CFR Part 200), A-133 Single Audit requirements, and applicable federal and state regulations.
• Ensure adherence to GAAP standards and nonprofit fund accounting principles across all grant‑funded programs.
• Establish and enforce financial controls and internal procedures to safeguard grant assets and support audit readiness.
• Coordinate and lead the organization through annual Single Audits; serve as the primary financial liaison with external auditors on all grant‑related matters.
• Oversee audits conducted by grantors for all grants; respond to audit findings and implement corrective action plans as needed.
• Ensure accurate and timely preparation and submission of all required grantor financial reports including funder reports, interim reports, and final reports.
• Oversee revenue recognition and financial reporting for grant and payer‑based funding in accordance with GAAP and funder requirements.
• Prepare internal financial reporting and Board and Committee reporting related to grant activity.
• Develop and maintain a grant reporting calendar to track all deadlines, deliverables, and reporting requirements across all funding sources.
• Resolve discrepancies in grant financial data and ensure consistency across departments and systems.

• Partner with Finance leadership to ensure grant activity is accurately reflected in the annual operating budget and reforecast processes.
• Maintain accurate accounting records for all grants and ensure alignment with the general ledger and planning systems.
• Review grant budgets, amendments, and budget transfers in coordination with program and finance staff.
• Provide financial review and analysis of grant proposals prior to submission.
• Make recommendations to resolve budgetary obstacles and financial risks.

• Develop and implement policies and procedures for grant financial management, including budget management, reporting, and compliance.
• Ensure grant financial management policies and procedures are consistently applied across all departments and programs.
• Maintain and optimize grant tracking and financial management systems.
• Conduct grants financial management training for program managers and staff; build organizational capacity for sound…