Director of Finance

Job Overview

Qwoted helps the media connect with subject matter experts and the PR & Communications professionals who represent them. Qwoted’s mission is to improve the quality of news by quickly connecting reporters with the right experts via a customized professional network.

We are seeking a highly organized and detail-oriented Director of Finance to manage our finance and accounting function. This is an individual contributor role, so you will be both operator and leader. This role requires strong analytical skills, a deep understanding of accounting systems, a love of process development, and the ability to manage multiple financial workflows efficiently.

• Maintain and update forecast documents daily, incorporating revenue and cost changes.
• Record journal entries for revenue and expense amortization.
• Track intercompany expenses and perform month-end reconciliations.
• Update budgets with actuals at month-end and share reports with management.
• Assist with creating financial models, break-even analysis, and investor reporting.
• Keep the Salaries and Benefits budget up to date as people changes are made.
• Update the budget for all operational changes.
• Maintain budget and reconciliation processes for each business vertical.
• Perform monthly bank account reconciliations as part of the company's core bookkeeping cycle, recording entries in Quick Books to ensure accurate financial statements.
• Manage banking relationships (Chase).
• Provide month-end bank balance reports to management.
• Own the full accounts receivable cycle, including creating invoices from SOWs, setting up recurring billing, and cross-referencing forecasts to ensure no invoicing is missed.
• Monitor aging receivables and manage collections communications on a bi‑weekly basis.
• Financial reporting, analyzing, and adjustments (statement requests, internal reporting, amortization of sales as needed).
• Bank account and credit card reconciliation.
• Manage the full-cycle of vendor payments, including W‑9 collection and proper expense allocation.
• Expense management (AMEX credit card statements, distribute for reconciliation, categorize expenses, and follow up with cardholders as needed).
• Coordinate and process freelancer wire payments, vendor fee categorization, and Quick Books record‑keeping.
• Process and track all vendor payments through Deel and
• Maintain and update vendor records in Quick Books, Deel, and
• Verify vendor bank details and onboard vendors to payment systems.
• Manage vendor contracts, task lists, workflows, and pricing negotiations.
• Prepare and distribute annual 1099s for vendors and freelancers.
• Collect and maintain W‑9s and tax filing information for payees.
• Calculate and report monthly commissions due to employees.
• Communicate commission reports to recipients.