Director of Operations & Finance

We're looking for an experienced, detail-oriented operations and finance leader to join our team as Director of Operations and Finance. This is the right role for someone who finds satisfaction in building systems that work, keeping an organization financially healthy, and making sure the people around them have what they need to do their best work.

Reporting to the Executive Director, the Director of Operations and Finance oversees the farm's financial operations, organizational compliance, grants management, and internal program coordination. This role is a key organizational partner, keeping daily operations running with accuracy and efficiency while contributing to longer-term planning and process improvement.

• Lead the annual budgeting, forecasting, and financial planning process in partnership with the Executive Director, Board Treasurer, and program leads.
• Prepare and maintain financial statements and management reports, cash flow forecasts, and variance analyses.
• Guide bookkeeper to book accurate accounting entries, including accounts payable, accounts receivable, payroll, capex, vendor payments, and cash/bank account reconciliations.
• Coordinate the annual audit, tax filings, Form 990, CHAR
  500, and related compliance reporting with the Executive Director, Board Finance Committee, and external auditors.
• Support grant budgeting, tracking, compliance, and reporting in collaboration with the Executive Director, Director of Fund Development, program leads, and bookkeeper.
• Assess the financial contribution of the farm’s programs, including farm stand and other earned revenue streams and direct costs.
• Develop, maintain, and improve internal financial controls, policies, reporting tools, and accounting processes to increase accuracy, efficiency, and transparency.

• Partner with the Executive Director to ensure organizational systems, workflows, staffing support, and infrastructure are in place to support successful program execution.
• Manage contractor relationships, program schedules, documentation, reporting processes, and administrative coordination in support of program leads.
• Ensure grant-funded programming is executed in alignment with funder requirements, approved budgets, internal timelines, and reporting deadlines.
• Monitor organizational compliance requirements, including payroll, insurance renewals, regulatory filings, audit support, and applicable local, state, and federal requirements.
• Identify and resolve operational bottlenecks across departments, helping improve efficiency, accountability, and cross‑functional coordination.
• Monitor risk management policies and procedures to help minimize programmatic, financial, operational, and organizational risk.

• 7+ years of progressive experience in finance, operations, administration, or a related field, with experience managing budgets, processes, projects, or cross‑functional work.
• Strong financial and analytical skills, including experience with budgeting, forecasting, reporting, expense management, and variance analysis.
• Ability to learn new systems, processes, compliance requirements, and reporting structures quickly and apply them with accuracy and sound judgment.
• Strong organizational and project management skills, with the ability to manage multiple priorities, deadlines, stakeholders, and details.
• Clear and collaborative communicator who can work effectively with leadership, staff, board members, vendors, funders, partners, and the public.
• Proficiency with accounting, spreadsheets, and business software;
  Quick Books, project management tools, CRM systems, or donor databases are a plus.
• Bachelor’s degree in accounting, finance, business administration, nonprofit management, or a related field preferred; relevant experience may be considered in lieu of a specific degree.

At Pitney Meadows Community Farm, we value the well‑being and engagement of our team members. As part of our commitment to supporting a healthy and thriving workforce, we offer a comprehensive benefits package that includes:

• Access to individual health, dental, and vision coverage at a reduced rate, ensuring that…