Associate Director of Student Account Operati

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Full Time Administrator Orangeburg, NY, US

Salary Range: $80,000.00 To $83,000.00 Annually

Dominican University New York invites applications for the Associate Director of Student Account Operations, a key leadership role within the Office of Student Financial Services. Reporting to the Executive Director of Student Financial Services, the Associate Director provides strategic and operational oversight of all bursar functions, including student billing, accounts receivable, payment processing, collections, third‑party billing, 1098T processing and financial aid disbursements.

The Associate Director ensures the delivery of accurate, efficient, and student-centered financial services while maintaining full compliance with institutional policies and federal and state regulations, including Title IV of the Higher Education Act.

The Associate Director partners closely with the Registrar, Controller, and Enrollment Management to create a seamless and supportive financial experience for students and families.

• Oversee all aspects of student account billing, including tuition, fees, room, board, and other institutional charges.
• Ensure timely and accurate posting of charges, payments, financial aid credits, and adjustments to student accounts.
• Manage accounts receivable functions including monitoring outstanding balances, implementing collection strategies, and coordinating with external collection agencies as needed.
• Oversee preparation and distribution of 1098‑T tax forms in compliance with IRS regulations.
• Administer and manage student payment plans, ensuring timely follow-up and adherence to payment schedules.
• Collaborate with the Director of Student Financial Services Compliance to ensure accurate and timely disbursement of Title IV funds, scholarships, grants, and institutional aid in accordance with federal cash management regulations (34 CFR 668.164).
• Ensure all student account credit balance refunds are issued within federally mandated time frames.
• Serve as a resource for Title IV compliance matters related to student accounts, including Return to Title IV (R2T4) fund adjustments and over payment notifications.
• Maintain working knowledge of PowerFAIDS and its integration with student account processes to support accurate aid posting and reconciliation.

• Direct the daily operations of the Student Accounts Personnel, ensuring efficient workflows, internal controls, and accurate financial transactions.
• Oversee cash management operations including payment processing, deposits, PCI DSS compliance, and daily reconciliation.
• Leverage and optimize PowerFAIDS and related institutional systems to support student account functions and reporting needs.
• Develop, document, and maintain office policies, procedures, and internal controls to safeguard institutional assets and ensure audit readiness.
• Oversee third-party billing processes, including corporate sponsors, vocational rehabilitation, and other agency billing.

• Ensure compliance with FERPA, Title IV cash management rules, IRS 1098‑T reporting requirements, PCI DSS standards, and applicable New York State regulations.
• Stay current with changes to federal and state regulations affecting student accounts and bursar operations; update policies and procedures accordingly.
• Support institutional audits and program reviews by preparing required documentation and responding to auditor inquiries related to student accounts and disbursements.
• Coordinate with Finance on reconciliation of student account funds to the general ledger and preparation of audit schedules.

• Promote a culture of exceptional customer service; ensure students, families, and stakeholders receive timely, accurate, and empathetic responses to financial inquiries.
• Resolve escalated student account issues with sound judgment and professionalism.
• Develop…