Accounts Payable Associate

Location: New York

Brooklyn Academy of Music (BAM) is a multi-disciplinary arts center located in Brooklyn, New York. For more than 150 years, BAM has been the home for adventurous artists, audiences, and ideas—engaging both global and local communities. With world-renowned programming in theater, dance, music, opera, film, and much more, BAM showcases the work of emerging artists and innovative modern masters.

BAM is seeking an Accounts Payable Associate Reporting to the Finance Manager, the ideal candidate will be responsible for completing payments while adhering to tight deadlines. The responsibilities include verification and processing of payment requests, monitoring expenses and cash outflows, preparation of tax forms, effective communication with external & internal stakeholders, and administration of vendor payment system. In addition, complete accurate processing of invoices and payments, ensure payments are processed in a timely manner so that vendors are paid in full and prevent late fees or cancellation of services, and provide customer service to vendors and BAM’s internal stakeholders to accurately resolve payment issues and disputes.

Essential Duties and Responsibilities Accurately review and process pre-vouchers by verifying supporting documentation and ensuring proper GL coding and compliance with internal policies and procedures

Create new vendors in ERP system along with making necessary changes to existing ones.

Manage weekly computerized check runs Prepare and upload positive pay and ACH files to the on-line banking system (Cashpro) weekly

Accurately initiate and process domestic and foreign currency wire payments

Ensure that all necessary with holdings are deducted from wire payments related to artists from abroad along with sending with holdings to the IRS in a timely manner

Act as liaise for vendors following up on statuses of invoices

Monitor AP Workflow assignments regularly to ensure timely approvals

Facilitate training sessions for new Multiview users on PV submissions

Update and maintain the 1042 tracking schedule, ensuring tax forms and records are accurately retained for supervisor review and annual tax filing purposes

Manage the annual 1099 filing process, including reviewing records, preparing and distributing the forms to vendors

Submitting electronic files to the IRS and ensuring timely and accurate compliance with filing deadlines and requirements

Assist with annual audits, including responding to auditor requests in a timely and accurate manner

Manage the monthly reconciliation, analysis, and resolution of stale dated checks

Perform monthly reconciliations of all assigned balance sheet accounts and A/P aging

Assist with special projects including development and implementation of new procedures and features to improve operational efficiency of the department

Perform other duties and responsibilities including ad-hoc projects as needed

Minimum of 2-3 years of relevant related work experience in Accounting, Business Management & Finance, or other similar area required

Knowledge of Multiview or similar databases preferred

Proficiency in MS Excel and MS Word Strong interpersonal and customer service skills required

Capable of managing multiple work streams while being highly organized

Work well under pressure and tight timelines in a fast-paced environment

High level of integrity and ethical standards; excellent attention to detail and accuracy

Capable of keeping sensitive information confidential

Team player who strives to achieve shared goals

Ability to think critically and solve problems proactively

Compensation:
The salary for this position is $67K. This role is represented by Local 2110 and will be paid in accordance with the BAM/UAW Local 2110 Collective Bargaining Agreement. This position is full-time, non-exempt, and eligible for benefits. BAM provides a comprehensive benefits package including medical, dental, and vision insurance, retirement plan opportunities including both 401(k) and pension plans, as well as BAM-related benefits including access to BAM's fantastic programming.

Working conditions:

Category 1:
Administrative Work The employee sits most of the time yet may occasionally move…