Finance Associate

Reporting to the Managing Director, the Finance Associate supports the day-to-day management of the finance function while coordinating across departments to maintain compliance with internal financial controls. Bringing a foundational knowledge of Nonprofit GAAP accounting and eager to learn more, the ideal candidate desires to be a collaborative partner working directly with colleagues to achieve The New Group’s mission. This is a full-time, non-exempt position with an annual salary of $55,000-$60,000 .

Founded in 1995, The New Group is an award-winning, artist-driven company with a commitment to developing and producing powerful, contemporary theater. Alongside its season of new productions, the organization’s New Group/New Works program develops original plays and musicals by emerging and established writers. The New Group also offers the YTT college access program and an acting conservatory in partnership with LIU Brooklyn.

• General Ledger & Nonprofit GAAP Compliance: Maintain the general ledger in accordance with Nonprofit GAAP principles while adhering to internal financial controls. Reconcile accounts and complete monthly closing activities on a timely basis.
• Accounts Receivable (A/R): Issue/track invoices and monitor receivables due. Partner closely with Development (charitable contributions/grants) and (co-production/enhancement funds) teams to track and correctly recognize revenue, and archive transaction backup.
• Accounts Payable (A/P): Process weekly bills, monitor cash outflow, and track upcoming payables. Reconcile credit cards and petty cash; collect required transaction backups. Collect W-9s and issue annual 1099s.
• Revenue Reconciliation: Partner with the Spektrix Data Operations Manager to reconcile box office and subscription revenues. Realize earned income and maintain audit-ready records.
• Payroll & HRIS: Process weekly payroll with Department Heads and record transactions in the GL. Manage payroll onboarding/offboarding of all employees. Maintain the HRIS system (tax designations, PTO balances, compliance workflows, and deductions). Review quarterly payroll filings and annual W-2s for accuracy.
• Budgets & Financial Reporting: Support annual budget development and management. Prepare budget reports for board/committee meetings and institutional funders.
• Audit & Compliance: Lead preparation for the annual financial audit, compile testing materials, and liaise with external auditors.
• Financial Systems: Serve as a key administrator and user for all financial and accounting platforms.
• Reporting & Compliance: Prepare reports for insurance audits and regulatory filings.
• Other duties as assigned.

• Accounting Knowledge: Working knowledge of Nonprofit GAAP accounting principles. The New Group is open to sponsoring additional training in this area for an otherwise qualified candidate with solid bookkeeping experience and a demonstrated learning mindset.
• Relevant
  
  Experience:
  
  Minimum 1-2 years full-cycle bookkeeping & payroll, preferably in a nonprofit and/or theater environment. Experience supporting the annual financial audit.
• Workplace Alignment: A strong desire to be part of a close-knit, highly collaborative team where finance is a respected seat at the table. We don’t hide our finance team in a back-office. Your voice, presence, and contributions directly shape our organizational culture and success.
• Key
  
  Competencies:
  
  Exceptional organization of priorities and processes, high standard for accuracy, thoroughness, and error-checking, discretion handling confidential data, and clear communication skills.
• Technical Knowledge:
  • Microsoft Excel
  • Quick Books Online
  • Strong foundational knowledge or ability to quickly adapt to:
    Paylocity, Google Workspace & new cloud-based finance applications
• Physical Requirements: This is a mostly sedentary role requiring extended periods working at a computer. Some bending, reaching, and light lifting is required for accessing and managing paper files and printers.

Office hours are 10:00 AM to 6:00 PM, Monday through Friday. The New Group practices a hybrid remote/in-person model with staff currently…