Fund Portfolio Associate Post level G6 Apply by Sep-4-26 Agency UNDP New York, United States

BACKGROUND

Hosted by the UN Development Programme (UNDP), the Multi-Partner Trust Fund Office (MPTF Office) is the only United Nations unit exclusively dedicated to the design and administration of multi-stakeholder pooled financing instruments. Since 2003, it has supported over 200 UN-implemented pooled funds, providing an integrated platform of inter-agency pooled fund services to help UN organizations and partners make fast and efficient progress towards collective outcomes, like the 2030 Agenda.

The MPTF Office’s current portfolio is over $16 billion in total, with more than $1.8 billion per year in contributions and includes more than 150 active pooled financing mechanisms.

The MPTF Office’s trustee and fund design and administration service is a standard setter in the UN System - professionalized, highly transparent and firewalled from all UN implementing entities. The MPTF Office has put in place a number of tools and systems to support its transparent and accessible fund administration services such as its digital platform the MPTF Office Gateway. As a shared UN service provider, the MPTFO operates in a distinct and dedicated business unit.

It provides an integrated service platform that, in addition to core trust fund design and administration functions, provides complementary services to users like data analytics, research administration, and knowledge management.

UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration.

Under the supervision of the Portfolio Manager and the overall guidance and direction of the Executive Coordinator of the MPTF Office, the Fund Portfolio Associate’s responsibilities will include the following main functions:

• Prepare and facilitate signatures of standard Contribution Agreements (SAAs) and Memoranda of Understanding (MOU).
• Ensure timely set-up and update of GATEWAY pages of assigned MPTFs/JPs and related projects.
• Prepare requests for setting up new donor and implementing agency codes, and initiate requests for supplier profile creation.
• Maintain all relevant Fund files (hardcopy and e-copy on SharePoint).
• Update on a regular basis all clients contact database including donor information.

• Provide routine programmatic support to Fund Secretariats and other Fund stakeholders by responding promptly and efficiently to queries and requests.
• Create proposals and set up budgets in Quantum and route proposal and/or budget to Portfolio Manager for approval of award in MDTF1 / sending budget to KK.
• Assist in the preparation of documents for the annual consolidated reporting for all MPTFs / JPs and in ensuring the timely receipt of narrative and financial reports from Participating Organizations.
• Coordinate activities around project extensions and closure, including determination of unutilized funds and donor balances, and facilitation of donor refunds/transfer to new funds.
• Conduct review of the MDTF1 Funds and projects to maintain accurate status information in Quantum (end date, budgets, active, inactive, operationally closed, and financially closed).

• Assist in managing of donor commitments and tracking of receipt of donor contributions and track donor earmarks.
• Assist in monitoring and tracking project approvals, budget records, disbursements and statements of expenditure submitted by the Participating Organizations on an on-going basis.
• Lead authorizing reviews of Fund Transfer Checklist, including proper checking of the supporting documents for payments and follow-up on missing documentation.
• Prepare standard financial reports for inclusion in the annual consolidated progress reports for MDTFs / JPs.