Manager-Grants Dept of Biomedi

• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary:
  Regular
• End Date if Temporary:
• Hours Per Week: 35
• Standard
  
  Work Schedule:
• Building:
  Morningside
• Salary Range: $69,300 - $94,500

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Reporting to the Associate Director of Research Finance and Operations, the incumbent is responsible for all aspects of pre-award and post-award grant administration. In close cooperation with faculty, manages preparation of grant proposals, conducting the full range of activities required to prepare, submit and manage grant proposals to federal and state government, foundations and corporate sponsors; determining format and requirements of proposals for content and ensuring compliance with the federal, University and sponsor policies and requirements.

Provide a dedicated professional level sponsored funds management with specific responsibility for pre-award and post-award functions. This role functions at an intermediate level, with responsibility for independent management of simple to complex grants/contracts, including those from NIH, NSF, DOD, foundations, industry, and other sponsors. Ensure compliance in all areas related to grant and contract management, including federal, University and sponsor policies and requirements, internal protocols and operating procedures, conflicts of interest.

Pro-actively manages the pre-award process for the department. Provide planning, instruction, preparation assistance and support related to grant application procedures. Develop and review budgets and related justification for appropriateness and completeness of content. Ensures that all applicable direct and indirect costs have been applied. Provide groundwork for subcontract negotiations as needed. Maintains up-to-date list of planned grant submissions. Works with Principal Investigators to prepare complete grant proposal packages by established deadlines.

Assists Pis in all aspects of pre-award grants management to ensure timeliness, accuracy, and compliance. Assembles and reviews grant proposals, contract proposals, outgoing sub-awards and other related documents. Ensures completeness and compliance with federal, University and sponsor policies and requirements. Coordinates proposal budget preparation, review of proposal against sponsor and University requirements, obtaining departmental approvals, submission to SPA and submission to sponsoring agencies, often within tight time frames.

Prepares Just-in-Time and other pre-award information as needed. Serves as departmental point of contact and knowledge resource on grant proposal matters. Prepares, updates proposal guidelines, forms and checklists to facilitate pre-award process. Provides Pis with updates on government and University grant policies and procedures.

Pro-actively manages all post-award aspects of the departmental external and internal grants portfolio, working closely with the department finance and payroll personnel, lab personnel, Sponsored Projects Finance. Conduct complex award management activities and provide oversight to other employees, including monitoring and managing accounts, audits, evaluations and reporting. Reviews Notices of Award, award terms and conditions, variances between the proposals and awards.

Sets up awards, project budgets and fiscal year budgets, personnel effort allocation. Regularly monitors expenses, obligated balances, variance between actual expenses and budgets, grant expense eligibility, A/P and purchasing transactions. Reviews effort/ payroll allocations on grants against the budgets; coordinates effort, payroll allocation updates as needed. Develops and monitors comprehensive post-award reports and a dashboard of grant portfolios for departmental Pls.

Prepares quarterly grants attestations, performs grant financial analysis to identify and forecast trends in spending and potential shortfalls or overdrafts, recommending strategies to effectively manage spending patterns and mitigate business risk. Reviews and resolves all open commitments and overdrafts, re-budgeting when necessary, completing project close outs, and performing general financial reconciliations. Supports annual effort reporting process. Liaises with central offices, collaborates with other CU faculty and departments, works closely to ensure all financial activities on projects are within the University, Government and sponsor policies and procedures.

Maintains all pertinent records, files and documents. Assists Pis with annual effort certification. Provides grant audit support as needed. Ensure that post-award commitments and…