Payroll Manager

Position Description

Are you passionate about payroll excellence and driving accuracy, compliance, and efficiency in a cutting-edge research environment? Cold Spring Harbor Laboratory is seeking an experienced Payroll Manager to lead our payroll operations. This is an exciting opportunity to oversee day-to-day payroll processing within Workday, manage complex tax reporting including Form 1042-S, and ensure a seamless payroll experience for our 1,000+ employees.

• Payroll Operations:
  Hands-on processing of end-to-end, multi-cycle payroll within Workday, including calculating and reviewing earnings, deductions, and taxes, and performing detailed audits of each payroll run to ensure accuracy, timeliness, and compliance with all applicable regulations.
• Workday System Ownership:
  Serve as the payroll subject matter expert within Workday, including configuration, testing of updates and releases, troubleshooting, and partnering with HRIS and IT on system enhancements.
• Team Leadership:
  Supervise, train, and develop payroll staff; establish clear roles and responsibilities and foster a culture of accuracy, service, and continuous improvement.
• Process Improvement:
  Identify and implement opportunities for payroll process automation and efficiency within Workday, minimizing manual intervention and reducing errors.
• Cross-Functional Collaboration:
  
  Develop strong partnerships with Human Resources, Finance and Accounting, Office of Sponsored Programs, and other Laboratory teams to ensure payroll data integrity and alignment across systems.
• Financial Analysis & Reporting:
  Analyze payroll-related financial data, prepare reports, and provide insights to support decision-making, budgeting, and cost control.
• Compliance:
  Ensure compliance with federal, state, and local payroll regulations and company policies; manage payroll audits and internal controls, and stay current on evolving payroll legislation.
• Foreign National Tax Withholding:
  Oversee foreign tax withholding requirements for foreign employees, instructors, and lecturers, ensuring accurate application of tax treaties and withholding rates.
• Year-End Tax Reporting:
  Lead year-end processing and filing of Forms W-2 and 1042-S, ensuring accuracy and timely delivery in accordance with IRS requirements.
• Payroll Costing:
  Manage payroll costing and labor distribution within Workday, ensuring salaries, wages, and fringe benefits are accurately allocated to the correct grants, cost centers, and funding sources, and partner with Grants Management and Finance to resolve costing errors and support audit readiness.

Education
:
Bachelor's degree in Accounting, Finance, Human Resources, or related field; or a related professional certification, such as a Certified Payroll Professional.

Experience
:
Minimum 7 years’ experience with automated payroll processing systems.

• Demonstrated hands-on experience with Workday payroll, including configuration, testing, and troubleshooting.
• Working knowledge of Form 1042-S preparation, foreign national tax withholding, and applicable tax treaty rules.
• Strong understanding of federal, state, and local payroll tax regulations and multi-state payroll processing.
• Proven experience with year-end payroll processing, including W-2 and 1042-S reporting.
• Strong leadership and team management skills.
• Excellent communication, problem-solving, and organizational abilities.
• High level of accuracy and detail orientation, with strong data validation and audit habits.

Cold Spring Harbor Laboratory is a world-renowned biomedical research institution in New York. It has shaped contemporary biomedical research and is the home of eight Nobel Prize laureates. Cold Spring Harbor Laboratory provides a highly dynamic and interactive research environment and also a unique opportunity of timely exposure to advances in various biomedical research fields and of interaction with a broad range of researchers from all over the world through its renowned Meetings and Courses program.

We believe that science is for everyone. We have had researchers with a variety of backgrounds and believe in the importance of diversity, equity, and inclusion.

CSHL is an EO Employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or protected…