Executive Assistant

Global Banking and Markets

Global Banking and Markets (GBM) is a leading Canadian Capital Markets and Investment Banking business with a growing platform in the U.S. and Latin America, operating globally for over 100 years. Scotiabank’s strong U.S. presence provides our clients an important bridge to this key global market for trade and investment flows across the Americas and the world. GBM provides a full range of investment banking, credit and risk management products and services relevant to the financing and strategic development needs of our clients.

Our products include debt and equity financing, mergers & acquisitions, corporate banking, institutional equity sales, trading and research, fixed income products, derivatives, energy, foreign exchange and precious & metals, and cross‑sell of the full range of wholesale products and services offered by the Scotiabank Group. Be part of an innovative, global capital markets and investment banking business that puts capital to work for our clients across industries!

Contributes to the overall success of the bank in the U.S., ensuring specific individual goals, plans, and initiatives are executed or delivered in support of the team’s business strategies and objectives. Ensures all activities conducted are in compliance with governing regulations, internal policies, and procedures.

• Provide high‑level administrative support for one or more members of the Executive Committee or Chief Officers, requiring discretion, confidentiality, and a detailed knowledge of the organization’s operations, procedures, and people.
• Gather, compile, verify, and analyze information for executive use in documents such as memos, letters, reports, speeches, presentations, and news releases; screen and respond to incoming correspondence, inquiries, and phone calls; draft letters and official releases; arrange and attend meetings; take and distribute minutes.
• Handle all matters relating to expenses and reporting.
• Monitor, review, and approve standard expenditures to ensure office activities are conducted within established budgets; manage variance analysis on a monthly basis; act as the primary liaison and coordinator for department initiatives.
• Provide guidance and mentorship to more junior members of the admin team.
• Use judgment and expertise to identify, resolve, and escalte day‑to‑day administrative support as required.
• Provide input into developing and enhancing current processes and procedures; comprehend and adhere to administrative policies implemented globally.
• Champion a customer‑focused culture to deepen client relationships and leverage broader bank relationships, systems, and knowledge; act as a culture carrier, monitoring adherence to policies and escalating as required.
• Establish sound business relationships by providing courteous and efficient assistance to internal and external clients; pursue effective operations while ensuring the adequacy, adherence to, and effectiveness of day‑to‑day business controls to meet obligations with respect to operational risk, regulatory compliance risk, AML/ATF risk, and conduct risk.
• Actively pursue effective operations in accordance with Scotiabank’s values, its code of conduct, and the Global Sales Principles; ensure the adequacy, adherence to, and effectiveness of day‑to‑day business controls.
• Champion a high‑performance environment and contribute to an inclusive work environment.
• Perform other duties as required.

• Post‑secondary training in business administration or an equivalent combination of education and experience.
• A minimum of 5 to 7 years of experience in a business administration support function.
• Strong technical skills and knowledge of MS Office; experience with Concur…