Capital Budget Analyst

DCAS's mission is to make city government work for all New Yorkers. From managing New York City's most iconic courthouses and municipal buildings, to purchasing over $1 billion annually in goods and services for more than 80 City agencies. What we do ensures that all agencies can deliver on their mission. Our reach touches every facet of City government and is instrumental to the successful day-to-day operations of the City of New York.

Our commitment to equity, effectiveness, and sustainability guides our work providing City agencies with the critical resources and support needed to succeed, including.

• Recruiting, hiring, and training City employees.
• Managing 56 public buildings.
• Acquiring, selling, and leasing City property.
• Purchasing over $1 billion in goods and services for City agencies.
• Overseeing the greenest municipal vehicle fleet in the country.
• Leading the City's efforts to reduce carbon emissions from government operations.

When you work at DCAS, you're not just working for one agency, but in service to all of them. It's an opportunity to provide meaningful support, quality customer service, and help protect the future of New York City for generations to come. Visit our website /DCAS to learn more about the work we do.

The DCAS Capital Budget Unit (CBU) is responsible for managing the agency’s $10 billion 10-year capital plan and works to manage capital submissions through various phases of the Capital process. This includes assisting with procurement through the registration process required by the City Charter, Office of Management and Budget and the Comptroller's Office. The unit registers work order letters and change orders for capital contracts with the Comptroller's office and submits CPs to OMB to ensure that DCAS has sufficient budgetary authority to fund all capital projects, leases, and equipment purchases.

The unit also reports on the status of the capital budget and reviews invoices for capital contracts.

The Department of Citywide Administrative Services (DCAS) seeks to hire a Staff Analyst to work within in the Fiscal and Business Management Line of Service’s Capital Budget Unit to serve as a Capital Budget Analyst. Reporting directly to the Capital Budget Director, the candidate will be responsible for a broad range of financial and administrative activities relating to the management and funding of DCAS’ capital program.

• Review packages submitted by DCASs Fleet Management and Energy Management (DEM).
• Ensure payment packages contain all required documentations outlined by contract.
• Perform extensive analysis of payment packages including invoices, verification of contract prices and discount provisions, previous services rendered, certified payroll submissions, timesheets, delivery and/or inspection certifications.
• Flag discrepancies in payment packages to Project Mangers to prevent over payments.
• Create comprehensive and detailed payment vouchers. Ensure deduction(s) and/or retainage were correctly applied.
• Ensure timely payments to avoid service interruption or contract termination. Process Disbursement Request Modifications (DRMs) for rush or special processing requests as needed.
• Liaise with stakeholders such as construction companies, project managers, the Comptroller's office, the Department of Investigation, and other entities including internal and external auditors.
• Update various payment tracking reports, process Release of Retainage documents, and monitor interest payments.

Only permanent employees in the civil service title of Staff Analyst, and comparable titles, or those reachable on Staff Analyst civil service exam are eligible to apply.

STAFF ANALYST - 12626

A master's degree from…