Government Grants Accountant; TEMPORARY

Job Details:

Job Location:

HOPE Staff - Brooklyn, NY, Position Type:
Full Time, Salary Range: $45.00 - $55.00 Hourly,

Position Type:
Temporary / Project-Based

Department:
Finance

Reports To:

CFO/Dotted line to CPO

Employment Type:

Immediate Temporary/Project Assignment with Potential Temp-to-Permanent Conversion

Location:

New York, NY/In Person

The organization is seeking an experienced Government Grants Accountant to join the Finance team immediately on a temporary, project-based, or temp-to-permanent basis.

This position is needed urgently to provide additional Finance capacity during a period of transition and increased workload, including the transition of the fractional CFO, the annual audit, and changes in the Finance team’s bookkeeping capacity.

The immediate priority is to bring in an experienced grants professional who can quickly assess the current government grants portfolio, establish and maintain a reliable grants tracking system, and ensure that government grant billing, vouchering, accounting, compliance, reporting, and reimbursement activities continue moving forward without interruption.

The initial assignment may be structured as a project or temporary engagement, with the potential to transition to a permanent position based on organizational needs, performance, and mutual interest.

• During the initial assignment, the Government Grants Accountant will focus on:
• Assessing the current status of all active government grants.
• Establishing or updating a comprehensive government grants master tracker.
• Identifying outstanding vouchers, invoices, reimbursement requests, reports, and other required submissions.
• Determining which reimbursements are currently outstanding and the expected timing of receipt.
• Identifying whether delays are attributable to:
  • Missing information or documentation from HOPE;
  • Outstanding reporting or compliance requirements;
  • Accounting or billing issues;
  • Pending approvals; or
  • Delays in processing by the government funding agency.
• Establishing clear next steps, responsible parties, and deadlines for outstanding items.
• Supporting the existing government grants staff member and providing additional capacity for the grants workload.
• Ensuring timely vouchering, reimbursement submissions, grant accounting, and reconciliations.
• Preparing grant schedules and documentation needed for the upcoming audit.
• Providing the CFO with a reliable view of government grant receivables and expected cash receipts.

A primary responsibility of this position will be to maintain an accurate, continuously updated grants pipeline that allows the CFO and leadership to understand the organization’s government funding position.

The tracker should enable Finance to answer, at any point:

• What has been awarded?
• What has been spent?
• What has been earned?
• What has been billed?
• What has been received?
• What is outstanding?
• When should we receive it?
• What is holding it up?
• Who needs to take action?
• When will the issue be resolved?

The Government Grants Accountant will proactively monitor this information rather than simply updating the tracker after the fact.

The organization is open to several engagement structures depending on candidate availability and organizational needs:

• Immediate temporary assignment to address urgent grants and Finance needs;
• Project-based engagement focused on grants cleanup, tracking, reimbursement, compliance, and audit readiness; or
• Temp-to-permanent placement for a candidate who demonstrates the ability to become a long-term member of the Finance team.

Candidates who can begin immediately and have experience taking over or stabilizing an existing government grants portfolio are strongly encouraged to apply.

• Maintain a comprehensive master schedule of all government grants.
• Track award amounts, budgets, expenditures, earned revenue, billings, reimbursements, receivables, reporting requirements, and grant deadlines.
• Monitor outstanding reimbursements and follow up proactively with funding agencies.
• Identify the specific reason for delayed reimbursement and the action required to resolve it.
• Track expected government cash receipts and communicate changes to the CFO.
• Escalate aging or material receivables and unresolved issues.

• Prepare, review, and submit government grant vouchers, invoices, and reimbursement requests.
• Ensure…