Grants Compliance Manager

Job Information

Job Title:

Grants Compliance Manager

Duration: 1 Year contract

Location:

New York, NY 10018

Shift: Mon – Fri 8 Am – 5 PM

Provide analysis, pre-award and post-award support services, and oversight to ensure compliance with applicable federal and NYS regulations and grant-specific requirements and serve as a resource for staff regarding grant-funded programs for fiscal and programmatic compliance matters.

• Detail-oriented; demonstrating a high degree of focus on reporting quality, timeliness, and record-keeping that establishes a strong, auditable indicators of compliance with grant terms and conditions.
• Track record of effectively establishing, executing, and enforcing processes, schedules, work structures, and other measures to ensure regulatory compliance.
• Must demonstrate effective collaboration with and influence of staff at all levels to ensure adherence to grant requirements.
• Excellent organizational, project management, and process management skills.
• Excellent communication skills both written and verbal including nuanced negotiations.
• Good research, data management, and statistical analysis skills.
• Microsoft Office Applications, proficiency in Excel and Word.

• Intimately familiar with federal grant requirements and compliance including OMB Uniform Guidance and Code of Federal Regulations; expert-level knowledge a plus.
• Multi-year track record of ensuring entity-wide compliance with federal grant terms and regulations for entities with multiple complex concurrent grants.
• Able to quickly assess, log, and translate for other staff various operational and reporting requirements implied by grant terms and conditions, and prioritize the relative importance and quality expectations for each.
• Requires strong reading comprehension and familiarity with contract/grant agreements.
• Adept at identifying potential and actual changes in federal regulation approaches and standards; must proactively stay abreast of evolving developments in the political landscape and be able to translate new developments to potential compliance impacts.

• 4-year business, law, or public administration degree. Auditing, accounting, finance, legal, or risk management fields preferred.
• Advanced degree a plus but not required.
• 5+ years of experience working in a function responsible for federal grant compliance oversight.
• 5+ years of complex project and process management for work scope spanning multiple teams and with multiple time-bounded deadlines to manage concurrently.
• 2+ years of collective experience working in an audit oversight, risk management, or similar capacity

• Microsoft Office Suite
• NEIS
• Share Point
• Teams

Collaboration and Communication:

• Act as a resource on grantor regulations and policies. Stay abreast of federal regulatory and policy updates at federal and state level, both government wide (i.e., Code of Federal Regulations) and specific to the issuing agency.
• Actively monitor proposed and actual changes and provide proactive communication on same to legal, regulatory, and internal controls staff.
• Work closely with program, finance, legal, regulatory and internal audit staff.
• Communicate with granting agencies and other stakeholders as assigned.

Proactive Controls Structures:

• Develop and modify policies/procedures/systems in accordance with government regulations and organizational needs and objectives, in consultation with Client's Counsel and Internal Controls Officer.
• Develop and implement compliance training for staff.
• Ensure complete understanding and application of necessary controls measures to ensure compliance with all relevant regulations and reporting requirements, including:
• Articulation of all requirements, i.e., operational/programmatic, financial, legal, reporting
• Assignment of roles and responsibilities to foster accountability and satisfactory internal checks, balances, and quality control reviews for timely and accurate compliance
• Ensuring clear understanding by accountable parties of all compliance requirements including specific roles and expectations for each party, extending to sub-awardees and/or contractors as applicable
• Establishment of an ongoing, proactive scheduling and monitoring process to ensure timely production of reports and deliverables due to grantors or other regulatory bodies.
• Coordinate strategic internal self-audits to proactively assess compliance. Assist in developing successful strategies to address potential issues to result in a high success rate of issue resolution.
• Ensure needed adjustments to practices and/or reports are made timely if/as needed.

Pre-Award Management:

• Engage in grant proposal development and submission, ensuring alignment with grantor requirements and organizational policies.
• Track grant opportunities, including award amounts, expiration dates, and reporting requirements.
• Assist in negotiating grant agreements to secure funding and address indirect costs.
• Ensure…