Administrative Analyst

CANDIDATE MUST BE PERMANENT IN THE ADMINISTRATIVE STAFF ANALYST TITLE

The mission of the New York City Police Department is to enhance the quality of life in New York City by working in partnership with the community to enforce the law, preserve peace, protect the people, reduce fear, and maintain order. The New York City Police Department strives to foster a safe and fair city through the strategic deployment of resources, focusing on both crime prevention and addressing quality‑of‑life concerns while building lasting community relationships.

The Contract Administration Section oversees the processing of all procurements for the NYPD to meet the needs of the department. The purchases overseen by the Contract Administration Section include the following types of contracts:

• Construction related procurements, such as renovations and repairs of NYPD facilities, contracts for scaffolding, parking lot, and sidewalk resurfacing.
• Plant management, including various contracts for maintaining building systems and equipment.
• Various contracts to meet the department’s information technology needs, including software, hardware, maintaining and enhancing systems, and special projects such as the implementation of a Gunshot Detection System and a Body Camera System.
• Emergency contracts to address needs that arise on an emergency basis.
• Contracts for specialized goods and services such as helicopters, firearms, horses, and ballistic vests.

The Contract Administration Section is responsible for ensuring that all procurements are processed in accordance with the city’s procurement rules and procedures.

The New York City Police Department seeks an exceptional procurement professional who is highly motivated and detail oriented, to serve as an Administrative Staff Analyst. The successful candidate will have worked in a fast‑paced agency procurement/contract section and have extensive experience in developing solicitation documents and handling a variety of city procurements.

• Coordinate and collaborate with all stakeholders in the procurement process.
• Manage and coordinate vendor due diligence reviews, including recommendation of strategies for resolution of complex responsibility determination issues.
• Review the procurement needs of the agency and develop work plans to meet these needs.
• Achieve procurement milestones for high‑priority programs with vigorous time frames; ensure compliance with procedures of the procurement policy board and the mayor’s office of contract services (MOCS).
• Have a good understanding of the city’s procurement police board rules and experience in processing a wide variety of procurements utilizing various procurement methods.
• Effectively utilize the PASSport System, FMS and other systems for review and processing of purchasing requisitions, responsibility determinations, PSRs, RFAs, RCAMs and RFRs.
• Provide technical advice and quality assurance to stakeholders to ensure work is performed correctly and develop procedures for administration of contract, procurement and purchasing activities.
• Educate and advise agency staff on appropriate procurement methodology and applicability of local procurement laws.
• Represent the ACCO and DACCO in key meetings with senior officials, negotiate with vendors and conduct public hearings if authorized.

0900 – 1700

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

The city of New York offers a comprehensive benefits package including health insurance for the employee and their spouse or domestic partner and unemancipated children under age 26, union benefits such as dental and vision coverage, paid annual leave and sick leave, paid holidays, a pension, and optional savings and pre‑tax programs such as deferred compensation, IRA, and a flexible spending account.

• A master’s degree from an accredited college in economics, finance, accounting,…