P-Card Administrator, Office Agency Chief Contracting Officer

Open to candidates who are permanent in the civil service title of Administrative Contract Specialist or the comparable civil service titles of Administrative Manager (Non-Managerial), Administrative Procurement Analyst and Administrative Staff Analyst – Amended.

Due to active promotional list, only internal DOHMH employees may be considered for Administrative Staff Analyst.

• Ensuring that Cardholders adhere to agency and City p‑card policies. Actively and regularly review the agency’s p‑card policy and recommend changes and updates as appropriate.
• Creating and maintaining comprehensive p‑card files and fully comply with any audit requests.
• Serve as a liaison with the DCAS Citywide P‑Card Administrator and their staff.
• Coordinate new card request, relinquishments and special requests.
• Ensure that individuals nominated for new cards have the requisite background to hold a P‑Card.
• Orient new cardholders to proper procedures and conduct regular trainings on the appropriate use of P‑Card.
• Monitor P‑Card transactions daily to ensure users’ compliance with agency and City P‑Card policies.
• Contact cardholders with questions or issues regarding card usage and make appropriate recommendations.
• Provide technical assistance to cardholders and their approvers and supervisors to facilitate appropriate oversight approvals and clearances.
• Identify challenges and solutions on P‑Card; correspond with program and ACCO Senior Staff for rapid resolution.
• Participate in meetings concerning P‑Card, providing accurate status of the agency’s P‑Card program.
• Promote increased utilization of City‑Certified MWBE vendors and assist in the achievement of other initiatives related to the agency’s P‑Card program.
• Perform special projects and related work as required.

• Exceptional organizational, analytical and leadership skills.
• Superior oral and written communication skills.
• Ability to manage a wide range of projects simultaneously in a fast‑paced environment.
• Working knowledge of PASSPort.
• Demonstrated understanding and working knowledge of the NYC PPB Rules.
• Experience working under strict deadlines.
• Experience managing competitive procurements for a government agency.
• Experience writing specifications or scopes of work (SOWs) for competitive procurements or contracts.
• Experience using the PASSPort System.
• Superior writing skills.

• Loan Forgiveness program eligibility for federal/state loan forgiveness and repayment assistance.
• Premium‑free health insurance plan savings.
• Additional health, fitness, and financial benefits may be available.
• Public sector defined benefit pension plan.
• Tax‑deferred savings program.
• Worksite Wellness Program.
• Work‑From‑Home policy up to two days per week.
• Job security advantages.

• A baccalaureate degree from an accredited college and four years of full‑time, satisfactory professional, technical or administrative experience in one or more of the following fields: program evaluation, contract negotiations/management, business or public administration, contract community relations, or related fields; at least eighteen months must have been in an administrative, managerial or executive capacity, or supervising professional personnel performing work in program evaluation, contract negotiation/management, business or public administration;
  
  or
• A four‑year high school diploma, or its equivalent, and six years of full‑time, professional, technical or administrative work experience in one or more of the fields cited above; at least eighteen months must have been in an administrative, managerial or executive capacity, or supervising professional personnel as described in "1" above; or
• A satisfactory equivalent of education and experience as cited above. However, all candidates must have the eighteen months of administrative, managerial or executive experience or experience supervising professional personnel as described in "1" above.

• This position is also open to qualified persons with a disability who are eligible for the 55‑a Program.
• New York City residency is generally required within 90 days of appointment, with potential exceptions for certain…