Secrétaire Générale de Mairie; h​/f - Mairie de Villefranche-de-Panat

Job Title

Secrétaire de Mairie

Under the direction of elected officials, the town hall secretary implements the policies developed by the municipal team and coordinates the services of the municipality with its material, financial, and human resources.

Responsibilities include:

welcoming and informing the population, handling civil status, elections, urban planning, and social aid; assisting and advising elected officials, preparing for municipal council meetings, deliberations, commissions, and mayor's orders; preparing, formatting, and monitoring budget execution; overseeing public contracts and subsidies; managing accounting, including expenditure commitments and revenue titles; handling personnel (time management, payroll); leading teams and organizing services; managing communal assets and following up on works;

managing existing communal services (hall, daycare, library, canteen); and developing and managing links with intercommunal structures and partners.

- KNOWLEDGE: understanding of municipal competencies and organization; knowledge of the Territorial Public Service status and civil and urban planning rules; knowledge of regulatory procedures for public contracts and contracts; knowledge of legal rules for preparing administrative acts; knowledge of the regulatory framework for the functioning of public authorities and establishments; proficiency in Berger Levrault software is a plus.

- SKILLS:

respecting regulatory deadlines; managing versatility and priorities; verifying the consistency and compliance with regulatory frameworks of administrative files; preparing mandate, expenditure, and revenue dossiers, subsidy requests and justifications, and financial declarations; preparing and formatting municipal council decisions, mayor's administrative acts, and civil status acts; developing and managing a population reception system; controlling and evaluating service actions; leading, monitoring, and controlling staff activities.

- PERSONAL QUALITIES: good communication, listening, and understanding skills; sense of public service (ethics and discretion); ability to lead teams and managerial skills; excellent interpersonal skills.