Administrative Officer 1 - Bear Mountain, Palisades Region

Administrative Officer 1

Reporting to the Park Operations Manager 4, SG-M-4 (Assistant Regional Director), of the Palisades Region, the Administrative Officer 1, SG-23's job duties include but are not limited to:

• Supervising lower-level Regional Business Office personnel.
• Supervision of the recruitment and hiring processes for annual salaried and seasonal staff including the processing of appointments and terminations and hourly payroll processing.
• Coordinate new employee orientation and communicate policy changes to employees.
• Provide guidance to employees regarding benefits under negotiated agreements.
• Assist managers and supervisors with labor relations matters, including time and attendance, grievance responses, counseling, and disciplinary actions.
• Support regional and Albany Office staff in preparing and reviewing classification and reclassification requests. Assist managers with staffing pattern reviews and staff requests.

Budget, Revenue, and Financial Oversight:

• Supervise regional purchasing activities, establishing and evaluating systems and procedures for processing vouchers and purchase orders.
• Oversee regional revenue receipts, attendance tracking, and maintain park and program revenue and attendance data.
• Develop, evaluate, and modify internal controls related to revenue collection.
• Conduct audits of concessions, revenues, refunds, and expenditures, including solicitation, review, and negotiation of concession contracts.
• Manage the Statewide Financial System (SFS) and Budget Expenditure Tracking System (BETS) for the region.
• Approve and reconcile all P-card purchases.
• Direct the preparation of the region's non-personal service (NPS) budget and personal service budget requests, including the allocations for temporary and seasonal funds.
• Oversee expenditures of and accounting for funds appropriated funds and review payroll reports.
• Perform periodic paycheck distributions, floor checks and other internal control techniques.

If Civil Service Eligible list(s) exists, they will be canvassed. You may also apply if you are eligible for appointment by one of the following qualifications:

• If you have previous or current employment at a NYS agency, to be considered for this position, a review of your state history is needed. Please provide the last four digits of your social security number in your email response or on your resume. If you are not comfortable providing this information in your response, a representative from our office may contact you.
• Reassignment
  
  Qualifications:
  
  Current NYS Office of Parks, Recreation and Historic Preservation Employees only, with at least one year of permanent or contingent-permanent qualifying service as an Administrative Officer 1; if you have less than one year, you must be reachable on the current Administrative Officer 1 eligible list for this location, if one exists.
• 52.7 Non-competitive promotion (NCP):
  The promotion minimum qualifications for appointment are:
  One year of permanent competitive, non-competitive NY HELPS*, or 55b/c service as a Human Resources Specialist 1, Training Specialist 1, Administrative Specialist 1, Senior Administrative Analyst, Contract Management Specialist 1, or Senior Budgeting Analyst. Only the titles listed are eligible.
• Provisional
  
  Qualifications:
  
  In the absence of an eligible list with three or more candidates willing to accept a position, a temporary provisional appointment may be considered. For provisional appointments, candidates must be meet the following minimum qualifications:
  You must have at least one year of permanent competitive or 55-b/55-c service as a Human Resources Specialist 1, Training Specialist 1, Administrative Specialist 1, Senior Administrative Analyst, Contract Management Specialist 1, or Senior Budgeting Analyst. Only the titles listed are eligible. The appointed candidate would have to take, pass and be reachable on the next holding of the examination to be appointed permanently.
• 52.6 Transfer
  
  Qualifications:
  
  At least one year of permanent or contingent-permanent qualifying service as a Grade 21 or higher. The service must be in a title that Civil Service has deemed transfer eligible to the position.
  
  Note:
  
  The…