Intergovernmental Affairs Officer

Glo Jobs analysis estimates
· not the employer's figures

This position is located in the Disarmament and Peace Affairs Branch (DPAB) of the General Assembly and ECOSOC Affairs Division (GAEAD), Department for General Assembly and Conference Management (DGACM). DGACM is mandated to facilitate intergovernmental dialogue by delivering conference, parliamentary, protocol, interpretation, and translation services in all six official UN languages across its global duty stations. GAEAD facilitates the deliberation and decision‑making process of intergovernmental and relevant United Nations expert bodies and United Nations conferences by providing substantive and conference management support.

The incumbent reports to the Chief of the Branch.

Under the overall supervision of the Chief of Branch and within delegated authority, the incumbent
1) Assists in planning, coordinating and supervising the organization and provision of secretariat services for sessions and meetings of the General Assembly and its subsidiary organs as well as Economic and Social Council (ECOSOC) and its subsidiary bodies and United Nations conferences and their preparatory committees, as required, and serves as Secretary/Deputy Secretary of intergovernmental bodies assigned to her/him;
2) Prepares the procedural notes for the presiding officer for each meeting and on each agenda item and handles voting and election procedures;
3) Ensures the timely and accurate submission and issuance of all pre‑session, in‑session, and post‑session documentation (including draft resolutions, decisions and reports);
4) Provides continuous guidance and advice to the presiding officers as well as other elected officers on the organization of work, status of negotiations, conduct of business, rules of procedure and the established practices, programme budget and conference servicing implications and administrative issues while leveraging information and communication technologies for these purposes;
5) Prepares summaries and analytical reports on proceeding of meetings and follows up on the implementation of their decisions and recommendations;
6) Drafts notes, background papers, talking points and other correspondence for senior UN officials and maintain contacts with delegates and staff in other UN offices and departments, and other international organisations;
7) Performs other related duties as required.

• PROFESSIONALISM:
  Possesses sharp political awareness as well as negotiating and diplomatic skills; knowledge of intergovernmental processes, including knowledge of relevant rules of procedure, mandates and other provisions, as well as past practice and precedent; a thorough knowledge of documentation of United Nations or of a similar international Organization. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter;
  
  is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• PLANNING AND ORGANIZING:
  Develops clear goals that are consistent with agreed strategies;
  Identifies priority activities and assignments;
  Adjusts priorities as required;
  Allocates appropriate amount of time and resources for completing work;
  Foresees risks and allows for contingencies when planning;
  Monitors and adjusts plans and actions as necessary;
  Uses time efficiently.
• CLIENT ORIENTATION:
  Considers all those to whom services are provided to be 'clients' and seeks to see things from clients' point of view;
  Establishes and maintains productive partnerships with clients by gaining their trust and respect;
  Identifies clients' needs and matches them to appropriate solutions;
  Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems;
  Keeps clients informed of progress or setbacks in projects;
  Meets timeline for delivery…