FOIL Specialist

Business (In-Office)

Title:

FOIL Specialist

Division: Campaign Affairs

Position Status: Full-Time Employee

Salary Range for Role: $69,880 - $80,000

Civil Service Title/Level: Analyst II

Final date to receive applications: Until filled

Job  #: 792253

The Campaign Finance Board is a nonpartisan, independent city agency that empowers New Yorkers to have a greater impact on their elections. Our mission is to make local democracy more open, transparent, and equitable by removing barriers to participation.

We make it easier for New Yorkers to vote, meaningfully support candidates for city office, and run for office themselves. NYC Votes, our voter engagement initiative, meets people where they are to share trustworthy election information and help New Yorkers make a plan to vote. We publish the citywide Voter Guide, which delivers information about candidates directly to voters’ doors. Our public matching funds program ensures small contributions can make a big difference, allowing regular people to run for office by relying on the support of other regular people, not just wealthy donors and special interests.

And we lift the veil on how candidates raise and spend money, increasing transparency and accountability in local government.

We believe that when every New Yorker is empowered to participate meaningfully in elections, candidates will better reflect the communities they serve, elected leaders will be more accountable to the public, and New Yorkers will have a democracy they can truly trust.

Campaign Affairs (CA) is comprised of the Candidate & Committee Services and Records, Data & Information units. Together, these unitsare responsible forthe CFB’s direct engagement withanyoneregulated under the city’s matching funds program– candidates, campaigns, independent spenders, and non-candidate committees – as well as the agency’s records, data, and information management and responses to requests under the Freedom of Information Law (FOIL).

Records, Data, and Informationunitperformsall phases of dataand documentationintakeacross the agency,including the release and reconciliation of candidate financial disclosure submissions, amendments, and audit responses.

They perform data entry for all incoming candidates and provide quality control of the data.

Theyalso perform all phases ofrecordsintakeand scanning/importing documentationtosupportour agency’s auditing and enforcement mandates.

This unitisresponsible for identifying, compiling, analyzing, and redacting responsive records for Freedom of Information Law (FOIL) requests and saving the responsive records in an online accessible filing system for internal review and external production.

This unitis also responsible for the agency’s records retention policies and procedures for both onsite paper and electronic records.

This role is to coordinate, and process Freedom of Information Law (FOIL) requests in accordance with New York State Public Officers Law, agency policies, and records management requirements. The incumbent will serve as a key liaison between agency departments to ensure the timely identification, retrieval, review, redaction, and release of responsive records and supports records management using the Open Records FOIL Portal and SharePoint.

The responsibilities and tasks to be completed in this role include, but are not limited to:

• Managing the full cycle of FOIL requests, including intake, tracking, records retrieval, records review, redaction, and disclosure preparation.
• Maintaining accurate tracking logs, monitoring statutory deadlines, coordinating records searches across multiple divisions and facilitating quality assurance…