Director of Admissions

Wellbridge is committed to creating an environment where those struggling with substance use disorders can find hope, healing, and a path toward recovery. We believe in prioritizing patient-centered care, ensuring that each person who walks through our doors receives the utmost compassion and support on their journey to wellness. We invite you to explore a career with Wellbridge and are proud to offer comprehensive and affordable benefits including lifestyle perks such as free cafeteria service and an on‑site gym/wellness center!

DIRECTOR OF ACCESS SERVICES – Full Time, On Site in Calverton, NY.

• Collaborate with the Utilization Review and VOB departments to assure accurate, and timely verification of benefits as well as maximization of utilization toward positive patient outcomes, satisfaction, and financial stability.
• Direct, monitor, assign, and evaluate workflows and processes in assigned areas. Work with other departments to ensure continuous seamless process flow.
• Continuously review and monitor processes for automation opportunities and ways to improve individual and department productivity and performance.
• Collaborate with the Executive Team to strategically advance operations and maximize patient access and overall growth as well as communicate any trends or issues identified.
• Be responsible for attainment of all performance measures including quality, service level, and customer satisfaction.
• Leverage data and financial analysis, workforce models and innovation to inform, advise, problem‑solve, and influence decisions and outcomes that align with strategic priorities and metric expectations, including conversion rate from qualified calls to admissions utilizing a CRM.
• Collaborate with Information Systems to identify ongoing system reporting needs to support admitting, patient registration, insurance verification, financial counseling, and point‑of‑service patient payment functions.
• Ensure adherence to all aspects of state, local, and federal regulations and maintain awareness of current issues and legislative mandates regarding changes in policies, procedures and regulations that impact the patient access service areas; recommend and implement appropriate changes.
• Manage the recruitment and selection of staff as well as continued employee development, policy and procedure development and implementation, and performance management.
• Maintain and enforce patient/client/employee confidentiality.
• Foster a spirit of employee teamwork and engagement to make tangible improvements that support our goals to elevate the patient experience, maintain employee satisfaction, and meet agency goals.
• Assist in development of departmental policies and standard operating procedures.
• Actively involve in quality assessment and improvement activities.
• Develop management reports that measure key performance indicators and overall efficiency and effectiveness.

This job description is intended to provide general guidance and is not designed to cover or contain a comprehensive list of relevant activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.

Provide patient admission related tasks. For patient care needs, this is an on‑site role. Clearly communicate and exchange information verbally and electronically. Consistent computer and phone, general office equipment use. Generally sedentary, traversing office and facility areas.

• Bachelor’s degree in Psychology, Social Work, or related field. MA preferred.
• Knowledge and experience in call center functions, admitting, and registration in a healthcare setting.
• A minimum of five years’ experience in the addiction and/or mental health treatment field, with at least two years in a supervisory capacity preferred.
• Experience with implementation of new systems, project management, and goal achievement. Knowledge of insurance plans, verification, authorization, orders, and managed care preferred.
• Experience with Salesforce and EMR platforms, MS Office applications.

• Proficiency in regulatory requirements.
• Good understanding of the local market and referral base.
• Knowledge of HIPAA policies and procedures.
• Knowledge of Five9 Call Center Software.