Senior Division Administrator

Position Summary:

We have an exciting opportunity to join our team as a Senior Division Administrator.

FINANCIAL MANAGEMENT
- Oversees the financial management of division (s). Oversees preparation of all budgets for divisional programs (i.e., school operating, discretionary, affiliation, Tisch funding, endowments, etc.) and Faculty Group Practices. Monitors these budgets regularly and reports on the financial performance of each division throughout year. Prepares variance reports outlining any deviation from the approved budget. Determines changes necessary to address resolution of variances.

Prepares FGP analyses consistent with the business plans and/or agreements with the hospital for funding. Ensures that charges have been authorized by each Vice Dean, Vice President or CMO respectively. Oversees the development of business plans for all programs in the division (s), including planning, analysis, marketing, and implementation. Provides administrative support to the Chair. Department Administrator, Attending Physicians and House Staff on developing and monitoring workload and revenue indicators (i.e., discharges, length of stay, denials, outpatient referrals, etc.).

Analyzes data and recommendations to the Chair. Develops strategies to ensure optimization of funding and financial support for professional activities. Oversees the preparation of capital and all sources of funding including the operating budgets. Develops strategies for cost containment and maximization of revenues.

GRANT MANAGEMENT AND CLINICAL RESEARCH
- Provides oversight and administrative direction for all grant management activity and clinical research compliance within the division (s). Provides administrative support to the Hospital Section Chiefs in the development of clinical research programs. Identifies and helps coordinate appropriate resources needed to address tasks to be performed or data to be gathered. Oversees the management of funding provided under grants and contracts assigned to the division (s).

Oversees compliance with all funding agencies and the IRB by ensuring that information required is maintained and reported on a regular basis. Identifies and analyzes any discrepancies in order to ensure appropriate justifications are provided. Meets on a regular basis with the Offices of Clinical Trials and Grants Administration in order to address any global issues within the division (s).

Performs other duties as assigned.

FACULTY RECRUITMENT AND SUPPORT
- Provides administrative management support to the Chair, Department Administrator and leadership faculty in the recruitment of new faculty. Oversees the administrative services provided to all faculty within the division (s). In conjunction with the Chair/Division Director and Department Administrator, develops and implements strategic plans for the recruitment of faculty in areas targeted for growth jointly with the hospital. Develops a business plan for review and approval by the Chair, Department Administrator and the Hospital and coordinates development of the offer letter.

Coordinates with the Hospital regarding resources for recruits, including space and equipment. Oversees the administrative support provided to ensure all practicing/admitting physicians providing care to patients at NYUHC are appropriately credentialed. Ensures that all necessary paperwork is initiated and completed and guidelines are followed. Functions as a liaison with individual Attendings, as needed, in order to facilitate compliance. Coordinates activity of the Department Appointment and Promotions Committee, and oversees all administrative support for processing recommended faculty appointments and promotions.

Notifies clinical faculty of hospital events (i.e., fall frolic/spring fling, mandatory training, etc.) and encourages attendance. Organizes a communication mechanism for MDs and House Staff on the service such as email or fax.

PROGRAM DEVELOPMENT & DIVISIONAL GOALS
- Plans, develops and recommends new programs for the division (s). Establishes annual goals based on the goals of the Chair/Division Director and the overall department and the mission of…