Temporary-to- Hospitality Specialist

POSITION SUMMARY

The Hospitality team is looking for a Temporary to Permanent Hospitality Specialist. Hospitality staff are responsible for the general operations of office pantries and the staff dining room that serves 400+ staff on a daily basis. The Temporary to Permanent Hospitality Specialist will assist with responsibilities such as loading and unloading commercial dishwashers, organizing and cleaning multiple pantries, keeping track of inventory, placing orders for all of our office locations, unpacking and stocking food supplies from Fresh Direct and other vendors, and placing and accepting Grubhub lunch and dinner orders.

This position supports breakfast and lunch services Monday through Friday, as well as Tuesdays and Thursdays dinner coverage (summer dinners are five days a week – June to August). It is a full‑time position with hospitality operational hours of 7:00am to 7:00pm and a rotational eight‑hour schedule. The role is initially temporary for three months with the possibility of becoming permanent for the right candidate.

• Keep the pantries, shelves, refrigerator, and floors thoroughly clean, dusted, and organized.
• Wipe down surfaces such as counters and refrigerator shelves, swiffer the pantry floor, and manually wash various pantry equipment.
• Load and dry heavy loads of dishes.
• Unpack and organize hospitality items for the main dining room and all office pantries located at 160 Fifth Avenue, 162 Fifth Avenue, and 915 Broadway.
• Maintain and clean various foundation coffee equipment (Nespresso, Keurig, and specialty coffee machines) in all pantries and the dining room.
• Monitor pantry supplies, including perishables, fruits, snacks, and cleaning supplies, as needed.
• Receive large carts of lunch and dinner deliveries, sort, label, and place on designated shelving.
• Prepare lunch order list and print labels.
• Identify and resolve issues with food delivery, making recommendations to avoid future problems.
• Act as the primary liaison with staff and hospitality vendors regarding all hospitality needs of the Foundation.
• Accept food deliveries and deliver to appropriate meeting locations for foundation ad‑hoc events as needed.
• Escalate repair and cleaning issues to the appropriate facilities repair team when required in iOffice.
• Assist the manager and supervisor with various administrative tasks, including data entry of employee lunch orders on a weekly basis, handling sensitive information confidentially, and replying to email, telephone, and in‑person inquiries while maintaining professional communication with vendors and other departments.
• Design and upload presentation slides to television monitors using the Trilby system.
• Update and backup laptops monthly.
• Submit expense reports through Concur.
• Create signage as needed for pantries and the 11th floor dining room.
• Perform any other duties or tasks as assigned or required.

• Physical ability to move and transport supplies and equipment weighing up to 30 pounds, reach items overhead and below cabinets, and frequently move throughout several nearby office buildings.

• Punctual and reliable.
• Able to multi‑task and work well under pressure.
• Excellent interpersonal skills with the ability to work well with others in a large team setting, demonstrating poise, tact, and diplomacy.
• Ability to prioritize, handle demands, and meet deadlines.
• Find projects during downtime with awareness of the daily routine.
• Strong organizational skills.
• Must be familiar with Google Suite for email, Microsoft Word, Excel, and phone communication skills.
• Able to complete responsibilities with minimal supervision.
• Curiosity and interest in learning new technologies and systems such as iOffice and Trilby.

Prior experience in a similar role is required. Candidates should have experience in a fast‑paced restaurant or catering environment, along with strong cleaning skills and keen attention to detail. Frequent interaction with a variety of people is essential; candidates must demonstrate exceptional customer service, patience, and flexibility when working with staff and teammates.

Hourly rate: $25 per hour.

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The Simons Foundation provides equal opportunities to all applicants without regard to race, religion, color, age, sex, pregnancy, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category under federal, state, and local law.