Operation Administrator; Catered Events

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Full Time Bronx, NY, US

About us:

From innovative menus and striking design to impeccable service and critical attention to detail, at Great Performances, we weave our mission into all we do. Serving New York City for over four decades, Great Performances’ has evolved from a waitress staffing agency to the leading catering, events, and hospitality companies in the greater New York area. We provide food services in an array of celebrated New York City cultural institutions, including Jazz at Lincoln Center, Brooklyn Museum, Brooklyn Academy of Music, Wave Hill, and The Apollo Theater.

We are known for full-service catering and events, corporate workplace dining and amenity programs, and large-scale event and festival production. Great Performances is the nation’s first caterer to own and operate an organic farm, Katchkie Farm, located in Kinderhook, NY. Progressive from the start, we consistently set the pace for industry best practices.

We are seeking highly motivated and talented individuals to join our team and to support our vision, mission, and values through everything they do.

Our Vision:
Building Community to Better Our World

Our Mission:
Unleash Joy through Genuine Hospitality

Our Core Values:

Craftsmanship: developing new menus, designs, and moments to deliver engaging experiences to our clients and guests.

People: creating fair access, opportunity, and advancement for everyone. Our employees are our greatest asset.

Sustainability: upholding and elevating standards for sustainable behaviors that support our planet.

Collaboration:

aligning with our clients’, colleagues’, and community’s visions to execute a successful experience.

Doing Good Through Food: engaging in action around food access, health and wellness, education, and philanthropy.

We are seeking an organized, detail-oriented, and enthusiastic professional to join our Catered Events Sales team! In this role, you will provide essential administrative and event planning support to our Event Producers (EPs), helping bring exceptional events to life. You’ll assist with coordinating event details, managing key administrative tasks, and supporting planning deliverables from contract through execution. This is an exciting opportunity to work in a fast-paced, collaborative environment while contributing to the successful execution of memorable, full-service catered events.

Responsibilities

• Participate in weekly or bi-weekly team meetings as scheduled by the Event Director (ED) and Event Producer (EP).
• Provide regular updates to the ED and EP on assigned tasks, event details, and outstanding items.
• Maintain menus and event information in the catering management system.
• Assist Event Producers with preparing event proposals, including menus, beverages, staffing, rentals, and other event requirements.
• Prepare initial event service pack sheets for disposables, beverages, alcohol, and other required items.
• Work with Event Producers to ensure upcoming events and tastings are prepared according to company readiness standards.
• Track and complete action items identified during weekly operations meetings.

Event Operations & Coordination

• Review and confirm event staffing and rental orders for accuracy.
• Place and coordinate third-party vendor orders, including Kosher meals, Halal meals, ice, and other specialty items.
• Coordinate specialty event items with the Warehouse and Packing teams.
• Coordinate event walkie-talkie orders, delivery, packing, and returns with vendors, Warehouse, and Transportation.
• Coordinate food rescue reservations and confirmations for applicable…