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Administrative Coordinator
Job in
Aquebogue, Suffolk County, New York, 11931, USA
Listed on 2026-10-05
Listing for:
Talentify
Full Time
position Listed on 2026-10-05
Job specializations:
-
Hospitality / Hotel / Catering
PR / Communications -
Administrative/Clerical
PR / Communications
Job Description & How to Apply Below
Job
Duties & Responsibilities:
- -Assist the Sales Director by working with wedding clients to help plan menus and schedule follow-up appointments
- -Assist in preparation and coordination of the "behind the scenes" work involved in planning weddings.
- -Maintain updated knowledge of all pertinent aspects and policies of the facility and its amenities
- -Use databases to create and distribute Banquet Event Orders and reports
- -Responsible for generating weekly staff schedule
- -Make sure that all communications with clients are responded to promptly
- -Attend weekly Banquet Event Order meetings, keep notes, and update Banquet Event Orders as needed
- -Work with Catering staff as needed to make sure information on Banquet Event Orders are updated and that all details are carried out as contracted
- -Responsible for all invoice tracking and posting to CTUIT
- -Process payments
- -Vendor coordination and correspondence-Day-of operations assist and backup
- -College preferred
- -Computer skills required:
Excel, Word, database management, Publisher or equivalent a plus - -Food and Beverage experience required-Demonstrate attention to detail in paperwork, letters, and emails
- -Demonstrate high quality verbal and interpersonal communication skills
- -Ability to be flexible and efficiently handle multiple duties under pressure with minimal supervision
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