Benefits Administrator

Phipps Houses is one of the nation’s oldest and largest not-for-profit developer/owners of affordable housing. It is a multi-faceted real estate organization, involved in the development, finance, construction and asset management of new and rehabilitated multi-family housing for low to middle income New Yorkers. Through its subsidiary, Phipps Houses Services, Inc., it conducts residential and some commercial property management, and it’s tax exempt affiliate, Phipps Neighborhoods, provides human services to its development communities.

Salary Range: $75,000 to $80,000 (base salary commensurate with education, training and experience**) plus year end discretionary bonus

• Providing assistance in the administration of the non-union employee benefit plans (Medical, Dental, Vision, Life & ADD, FSA, HSA, LTD, Transit, 401(k) etc.)
• Act as a liaison with benefit plan vendors for processing claims and billings
• Conducting new hire benefit orientations
• Providing support in the administration of new eligibility benefit enrollments, changes and terminations for all employee benefit programs
• Collaborating with the Benefits Manager in the processing of short-term and long-term disability claims
• Family and Medical leave (FMLA) administration
• Paid Family Medical Leave (PFL) administration
• Process workers compensation claims
• COBRA administration
• Auditing and processing monthly vendor bills
• Preparing and maintaining electronic employee personnel and benefit files
• Running reports from HRIS system as required
• Regularly interacting with the payroll department and management staff regarding employee information and action requests
• Updating employee timesheets to record approved family medical leave and paid family leave
• Communicating policies and procedures
• Supporting the Benefits Manager in conducting annual open enrollment
• Work with Benefits Manager, Human Resources Manager, Deputy HR Director and Vice President/Human Resources on various projects
• Perform other duties as assigned

• BA/BS in Human Resources Management or related discipline, or equivalent experience is preferred. Minimum of an Associates degree or 60 college credits or more is required.
• A minimum of 3 years experience in benefit administration is required for lower end salary range and 5 or more years for upper range.
• Proven ability to work independently and as part of a team with the skill to balance multiple projects successfully.
• Superior administrative and computer skills with strong knowledge and use of Excel, Word, and HRIS systems essential. Knowledge of UKG HRIS and UKG Ready time and attendance or another Kronos based timekeeping systems a plus.
• Very strong benefit administration skills, detail oriented and able to multi-task.
• Excellent organizational, interpersonal and communication skills. Ability to exercise sound judgment, make effective decisions in the best interest of the organization, and maintain required confidentiality and discretion.
• Up to date knowledge of all pertinent federal and state regulations, filing and compliance requirements both adopted and pending affecting employee benefit programs, including ERISA, COBRA, FMLA, PFL, ADA, Section 125, Workers’ Compensation, Medicare, Social Security and DOL requirements.
• Role is primarily based at main office in Manhattan with occasional work at our remote HR office in the Bronx. Must be willing to work at both locations as necessary.
• Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

• MS Excel – Advanced
• MS Word – Advanced
• Communication – Advanced
• Preferred:
  Advanced
• Team Player – Works well as a member of a group
• Detail Oriented – Capable of carrying out a given task with all details necessary to get the task done well
• Education – Associates or better (Required). Bachelors or better in HR Administration or related field (Preferred).
• Experience – Up to date knowledge of all pertinent federal and state regulations (ERISA, COBRA, FMLA, PFL, ADA, Section 125, Workers’ Compensation, Medicare, Social Security, and DOL requirements). Minimum of 3 years experience in benefit…