Human Resources Coordinator

This range is provided by Confidential. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Direct message the job poster from Confidential

$30.00/hr - $35.00/hr

Schedule: Hybrid - New York, NY

Pay: $30 - $35

Duration: 12 Months (Potential extension/FTE)

About the Role:

We are seeking a detail-oriented and proactive Talent Acquisition Administrative Coordinator to provide administrative and operational support to the Talent Acquisition team. This hybrid role requires onsite presence in the NYC office for training, in-person interviews, and meetings as requested. The ideal candidate thrives in a fast-paced environment, communicates effectively with stakeholders at all levels, and excels at managing multiple priorities.

• Provide general administrative support to the Talent Acquisition team throughout the recruitment lifecycle
• Create and manage requisitions in the applicant tracking system as needed
• Coordinate interview logistics, including scheduling, confirmations, and calendar management across multiple time zones
• Greet candidates onsite and ensure a smooth interview experience for both in-person and virtual interviews
• Prepare interview materials, including candidate resumes and related documentation
• Maintain timely and professional communication with internal stakeholders, candidates, and interview teams regarding interview status and next steps
• Partner closely with Talent Acquisition Partners and Specialists to support hiring activities and understand broader HR processes

• 3–5 years of experience in HR or recruiting within a large corporate environment
• Relevant work experience or equivalent certification
• Strong relationship-building and interpersonal skills with the ability to collaborate effectively across teams
• Demonstrated customer focus and results-driven mindset
• Experience managing calendars and scheduling across multiple time zones
• High level of confidence with the ability to instill confidence in others
• Strong problem-solving skills with the ability to work independently and take ownership of tasks
• Excellent time management and organizational skills with strong attention to detail
• Ability to manage competing priorities and deliver results under pressure
• Strong verbal and written communication skills
• Proficiency with HR systems (Applicant Tracking Systems)
• Advanced knowledge of Microsoft Office Suite
• Experience with video conferencing platforms such as Web Ex, Microsoft Teams, and Zoom

• Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

Not Applicable

Contract

Human Resources