Field HR Coordinator, Onboarding; Bronx

The Field HR Onboarding Coordinator is responsible for managing and executing HR onboarding activities to ensure caregivers move from applicant to work-authorized, audit-ready employees in a timely and compliant manner. This role serves as the front-end gatekeeper for caregiver onboarding across Swift Home Care and Ultimate Care, ensuring all pre-employment requirements are completed accurately before caregivers begin working. The Coordinator plays a critical role in minimizing compliance risk by enforcing onboarding standards, validating work authorization, and ensuring caregivers are properly entered into required systems prior to start.

Compensation: $25-$27 an hour based on relevant experience

Location: 391 E149th Street, Bronx, NY, 10455

Schedule: Monday-Friday, on-site, 9:00 AM - 5:00 PM

Onboarding & Intake Management

• Coordinate caregiver onboarding from intake through start eligibility
• Collect, review, and verify all required pre-employment documentation
• Ensure documentation meets DOH, DOL, and internal policy standards

Work Authorization & Eligibility

• Complete and review I-9 documentation in compliance with federal regulations
• Submit and track E-Verify cases within required timelines
• Verify caregiver presence and status in the CHRC system prior to start
• Initiate fingerprinting when required and monitor determination status
• Confirm caregivers are eligible to begin working prior to operational handoff

Orientation & System Entry

• Determine orientation eligibility and track completion
• Validate hire and start dates for accuracy and compliance
• Ensure caregiver records are accurately entered and maintained in applicable internal systems and trackers

Collaboration & Communication

• Work closely with Nursing and Compliance teams to resolve onboarding barriers
• Provide timely updates on caregiver readiness and onboarding status
• Escalate onboarding delays, documentation deficiencies, or compliance risks to leadership as appropriate.

• Minimum of 2–3 years of experience in HR onboarding, compliance, or home care operations
• Strong familiarity with home care regulatory requirements, I-9 and E-Verify processes, and CHRC workflows
• Experience working with ATS and caregiver management systems preferred
• Exceptional attention to detail
• Strong organizational and time-management skills
• Ability to manage high-volume onboarding in a fast-paced environment
• Clear written and verbal communication skills
• Strong judgment with appropriate escalation awareness
• Ability to enforce standards while maintaining professionalism and empathy

We offer the Ultimate employee perks!

• Comprehensive Health, Vision, Dental Benefits
• 401k Retirement plan + Employer Match
• Voluntary Life, Critical Illness, Group Hospital Indemnity, Accident Insurance
• Generous paid time off, sick time + more!

YELM US Associates, LLC is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by federal, state, or local law.

YELM US Associates, LLC does not accept resumes from unsolicited search firms or recruiters.