Payroll Manager

Location: Gansevoort

** D.A. Collins Companies*
* ** Payroll Manager*
* 269 Ballard Road

Wilton, New York

United States

The D.A. Collins Family of Companies has brought safety, quality and productivity to industrial, infrastructure, highway, and bridge construction for over 75 years.  We are seeking a reliable individual for a position as a Payroll Manager to join a dedicated and hard-working team in Wilton Campus. If you are serious about your next job, D.A. Collins Family of Companies is an ideal place to grow your career.

The Payroll
Manager is responsible for the leadership, management, and continuous
improvement of all payroll operations for all D.A. Collins companies. This role
ensures the accurate and timely processing of payroll for union and non-union
employees while maintaining compliance with federal, state, and local
regulations, collective bargaining agreements, prevailing wage requirements,
and company policies.

The Payroll
Manager serves as the owner of the payroll function and is responsible for
developing a high-performing team, strengthening internal controls, improving
processes, leveraging technology and automation, and partnering with
Operations, Human Resources, Accounting, and executive leadership to deliver
exceptional payroll services across the organization.

Great benefit package including health insurance, dental insurance, vision insurance and a generous company-funded retirement plan.  Please include your résumé and cover letter with your application.

Upon acceptance of offer, we will coordinate new hire paperwork and pre-employment substance abuse screening (Drug Free Employer).

** Responsibilities will include but are not limited to:*
* ** Payroll Operations & Compliance*
* - Lead the end-to-end payroll function for all company entities, ensuring accurate and timely processing of weekly payroll.

- Establish, maintain, and continuously improve payroll policies, procedures, and internal controls.

- Ensure accurate maintenance of employee payroll records, tax information, direct deposit information, deductions, benefit with holdings, and other payroll-related data.

- Ensure timely and accurate payment and filing of federal, state, and local payroll taxes.

- Oversee administration and payment of garnishments, union dues, benefit contributions, and other payroll-related liabilities.

- Ensure compliance with collective bargaining agreements, including accurate maintenance of wage rates, fringes, and contractual provisions.

- Maintain expertise in prevailing wage requirements and ensure accurate preparation and submission of certified payroll reports.

- Review and approve weekly, monthly, quarterly, and annual payroll filings and payments.

- Oversee year-end payroll activities, including W-2 preparation, reconciliation, and distribution.

- Coordinate with internal and external auditors and support payroll-related audits and compliance requests.

- Ensure proper payroll allocations, job costing, and labor reporting accuracy to support financial reporting and operational decision-making.

** Leadership & Team Development*
* - Lead, mentor, and develop Payroll Administrators by establishing clear expectations, performance goals, accountability measures, and professional development plans.

- Build a cross-trained payroll team capable of maintaining continuity during planned and unplanned absences.

- Foster a culture of collaboration, accountability, customer service, and continuous improvement.

- Provide coaching, training, and regular feedback to improve individual and team performance.

- Establish, monitor, and communicate payroll key performance indicators (KPIs) related to accuracy, timeliness, efficiency, and service levels.

** Process Improvement & Systems Leadership*
* - Serve as the payroll process owner by identifying opportunities to simplify, standardize, automate, and improve payroll workflows.

- Maximize the capabilities of the ERP, and other payroll-related systems to improve efficiency, reporting, and accuracy.

- Identify, evaluate, and implement technology solutions and automation opportunities.

- Develop, maintain, and continuously improve payroll standard operating procedures and training documentation.

- Analyze payroll trends, metrics, and reporting to identify improvement opportunities.

- Partner with Information Technology, Human Resources, Accounting, and Operations on system enhancements, integrations, and process changes.

** Business Partnership & Communication*
* - Build strong working relationships with employees, supervisors, project managers, operations leaders, and executive management to resolve payroll issues and improve communication.

- Serve as the primary escalation point for complex payroll questions and issues.

- Communicate payroll process changes, compliance updates, and policy requirements to appropriate stakeholders.

- Provide payroll analysis, reporting, and insights to support business decisions and workforce planning.

** Competency*
* - Payroll expertise and regulatory knowledge

- Leadership and talent development

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