HR Admin Support

Eligibility

Applicants must be permanent in the civil service title Clerical Associate.

• Perform data entry, record maintenance, document processing, and other administrative support functions within the bureau.
• Responsible for data processing activities related to personnel actions, onboarding, interview scheduling, and HR documentation.
• Ensure employee and HR records are processed, checked, and maintained accurately in accordance with agency procedures.
• Coordinate the preparation, review, and processing of HR‑related documents, including promotions, civil service list appointments, separations, employee leaves, onboarding packets, and personnel updates.
• Review and verify HR paperwork for accuracy, resolving discrepancies by communicating with staff and supervisors.
• Maintain and monitor bureau record‑keeping systems, ensuring confidential electronic and paper files are organized, updated, and compliant with retention requirements.
• Prepare routine reports and update bureau tracking logs related to hiring, onboarding, performance evaluations, and other administrative processes.
• Provide information to staff and supervisors regarding HR procedures, required documentation, and bureau administrative processes.
• Support bureau‑wide onboarding and employee engagement activities by coordinating materials, tracking completion of required forms, and assisting with logistics.
• Perform related clerical tasks, create job postings on Smart Recruiters, coordinate candidate interviews, and attend interviews as an HR representative to support the administrative operations of the Bureau.

• Four‑year high school diploma or an equivalent approved by a state department of education or recognized accrediting organization.
• One year of satisfactory clerical experience.
• Keyboard proficiency with the ability to type at least 100 key strokes (20 words) per minute.

• Two or more years working in Human Resources and familiarity with the city hiring process.
• Familiarity with the Civil Service Process.
• Excellent communication skills.
• Customer orientation and ability to adapt to different circumstances and responsibilities.
• Computer proficiency, including Microsoft Office Suite products (Word, Excel, PowerPoint) and Adobe systems.
• Familiarity with Customer Relationship Management (CRM) systems.
• Ability to multi‑task, prioritize, and manage time effectively.
• Effective communication with job applicants and existing employees regarding policies, internal requirements, benefits, evaluations, time and leave, and general work expectations.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

This position is also open to qualified persons with a disability who are eligible for the 55‑a Program.

Public Service Loan Forgiveness:
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, visit the U.S. Department of Education’s website at (Use the "Apply for this Job" box below)..