Human Resources Generalist

THE ORGANIZATION

The Center for Justice Innovation is a nonprofit organization dedicated to advancing community safety and racial justice. Since 1996, we’ve worked alongside communities, courts, and those most directly affected by the justice system to build stronger, healthier, and more equitable neighborhoods. With a team of over 900 staff and an annual budget of $130 million, the Center carries out its mission through three core strategies:

Backed by decades of on-ground experience and nationally recognized expertise, we bring innovative, practical, and lasting solutions to justice systems nationwide.

Learn more about our work ovatingjustice.org.

The People Department is seeking a Human Resources Generalist. Reporting to the Associate Director of Human Resources Operations, the Human Resources Generalist supports day-to-day administration of HR operations including onboarding, HRIS data management, benefits coordination, and employee recordkeeping. The HR Generalist implements established HR processes and provides operational support to ensure efficient service delivery across the organization.

This role serves as a key operational partner within HR by maintaining accurate HR data, coordinating HR programs, and supporting employees and managers with routine HR inquiries.

Responsibilities include but are not limited to:

Recruitment Administration and Onboarding

• Administer the applicant tracking system during recruitment cycles;
• Initiate background and motor vehicle checks, drug tests, offer letters, degree verification, job description acknowledgment and wage notices for selected candidates;
• Coordinate preboarding activities and prepare new hires for onboarding;
• Facilitate onboarding orientations and training sessions for new employees;
• Complete employment eligibility verification, including I-9 verification and E-Verify, in compliance with federal regulations; and
• Maintain recruitment and onboarding documentation in accordance with established procedures.

HRIS Administration

• Maintain accurate employee records in the HRIS system;
• Enter and update employee information including hires, terminations, promotions, transfers and any employee changes;
• Generate routine and ad-hoc HRIS reports related to employee data, HR metrics, and operational needs;
• Conduct periodic data audits to identify discrepancies and implement corrections as needed to ensure data integrity;
• Create, update, and deactivate HRIS manager accounts and maintain appropriate system access levels;
• Troubleshoot basic HRIS issues and elevate system concerns to the Senior HR Manager when necessary; and
• Provide guidance and basic training to HR staff and employees on the use of the HRIS system.

Offboarding

• Process employee separations in the HRIS system, including submitting Personnel Action Forms (PAFs);
• Coordinate offboarding procedures by sending departing employees required separation information and next steps, including benefits continuation details; and
• Ensure HR systems and employee records are updated appropriately following employee departures in accordance with organizational policies and record retention requirements.

Timekeeping and Payroll Support

• Understand timesheet codes, timesheet process and timelines to be able to assist programs and payroll team; and
• Resolve timecard discrepancies and assist managers and employees with timekeeping issues and inquiries as needed.

Benefit and Leave Coordination

• Participate in trainings around benefits administration such as medical, dental, vision, 403b etc.;
• Respond to basic employee inquiries related to benefits;
• Assist with benefits administration activities including open enrollment and wellness initiatives; and
• Submit various vendor bills and liaison with fiscal team.

Compliance and Recordkeeping

• Maintain organized employee files and records to ensure HR records meet legal and Center’s retention requirements;
• Assist with HR audits by preparing…