Payroll & Benefits Manager

Join Laundry Lux

Laundrylux is the North American supplier of Electrolux Professional & Wascomat equipment for Laundromats, Coin Laundries & On-Premises Laundries. From financing to repairs, Laundrylux provides a comprehensive set of services to help with all elements of commercial laundry.

What we are looking for: This position oversees end‑to‑end payroll processing, employee benefits administration and regulatory compliance to ensure accuracy, timely pay and benefits delivery. Resolve payroll/benefits issues promptly and provide clear guidance to employees. Manage vendor relations, provide support to staff and maintain compliance with local, state and federal laws. Work with the Director on evaluating company benefits and providing training to employees on those benefits.

• Administer payroll using ADP Workforce Now.
• Ensure compliance with multi‑state payroll regulations and tax requirements.
• Accurately enter, audit, and review payroll data in the ADP system within established deadlines.
• Process and document wage and salary rate changes following required approvals.
• Investigate and resolve payroll discrepancies and employee inquiries in accordance with established guidelines and timelines.
• Enter new hires and personnel changes into the payroll and HRIS systems, ensuring data integrity.
• Manually enter pay data and execute necessary corrections in accordance with company policies and procedures.
• Coordinate company registrations for payroll tax withholding and state unemployment insurance (SUI) in new states as required.
• Process employee terminations, ensuring final pay and benefits are handled in compliance with legal and policy requirements.
• Set up and maintain payroll deductions for benefits, garnishments, and other with holdings.
• Coordinate with the accounting department to process and communicate wage garnishments and withholding orders.
• Prepare and generate payroll and benefits reports as needed for management and compliance.
• Distribute payroll and related reports to the accounting department on a scheduled basis.
• Maintain up‑to‑date and accurate employee records, including pay rates, tax information, and address changes, in HR and payroll systems.
• Maintain I‑9 documentation (hard and soft copies) and ensure compliance with federal requirements.
• Complete employment verifications and respond to agency requests promptly and accurately.
• Respond to payroll‑related inquiries from state agencies and external organizations in a timely and professional manner.
• Prepare and submit reports for multi‑site compliance, including disability, workers' compensation, and paid family leave (PFL).
• Benefits Administration:
  Design, implement, and administer employee benefit programs such as health insurance, retirement plans, and leave policies.
• Oversee daily operations of employee benefits, ensuring accuracy and compliance.
• Manage vendor relationships, negotiate contracts, and analyze benefits data to ensure competitive and cost‑effective plans.
• Lead annual open enrollment processes and provide ongoing communication of benefits information to employees.
• Facilitate benefits enrollments for new hires and changes in employee status.
• Prepare and file Form 5500 for benefits compliance as required.
• Collaborate with auditors to complete annual 401(k) audits and ensure regulatory compliance.
• Process and manage benefit enrollments via provider platforms, maintaining data accuracy.
• Serve as the primary point of contact for employees regarding benefit issues, resolving concerns with benefit providers.
• Administer COBRA, leaves of absence (LOA), FMLA, and other related programs in compliance with legal requirements.
• Support and participate in employee engagement initiatives and events to foster a positive workplace culture.
• Collaborate with HR to communicate recognition programs and wellness initiatives.
• Gather feedback from employees on benefits and recommend improvements to increase engagement and retention.
• Perform additional projects or duties as assigned by management.
• Supervisory:
  Recruits, interviews, hires, and trains new team members in the department; oversees the daily workflow and schedules of the…