Executive Support Manager - Administration

Executive Support Manager
- Recruitment Administration

Global, inclusive and innovative - welcome to AMS, where talent connects across cultures and backgrounds to shape the future of work.

We work with leading organisations to design and deliver talent strategies that bring together people, process, data and technology, helping millions of people find meaningful work every year. Our diverse, connected community collaborates to create results for clients and opportunities for our people to learn, grow and make an impact.

At AMS, we look for people who bring more than experience, and we welcome different perspectives and ways of thinking.

Executive Support Manager
- Recruitment Administration

Location: New York, 3-4 days a week in the office

Hours: 40 hours per week full time

Job type: Permanent

Supports Executive Director/Managing Director (ED/MD) hiring by delivering high-touch, client‑facing recruiting coordination and operational excellence. This role enables Global TA Leads to spend more time with senior stakeholders by proactively managing interview logistics, candidate communications, documentation, and process execution for business‑critical, multi‑million‑dollar deal environments. The hiring activity supported by this role is highly visible and routinely reviewed by the firm’s most senior stakeholders.

• Own operational excellence for high‑touch ED/MD hiring, ensuring a seamless, compliant, and white‑glove candidate and stakeholder experience.
• Act as a trusted extension of the recruiting team (Global TA Leads and Recruiters) by taking on scheduling, candidate communications, documentation, and process execution so leads can remain focused on senior stakeholder engagement and MD‑level hiring outcomes.
• Operate with maturity and discretion when handling sensitive, business‑critical and confidential information.

What you’ll be doing

• Lead end‑to‑end interview scheduling and logistics for ED/MD‑level hiring, including complex multi‑time‑zone interview loops, senior stakeholder availability, and rapid pivots as priorities shift.
• Coordinate closely with Global TA Leads, recruiters, and executive stakeholders to ensure readiness, alignment, and an on‑brand experience throughout the process.
• Anticipate conflicts and constraints; identify risks early and elevate with sound judgment to protect timelines, confidentiality, and stakeholder relationships.

• Serve as the onsite point of contact for hiring managers and candidates during in‑person interviews, ensuring a smooth, professional, and welcoming experience.
• Greet candidates, escort them to interview rooms, manage day‑of schedule changes, and coordinate basic hospitality in alignment with office and client‑facing standards.

• Provide high‑touch, client‑facing candidate concierge support (communications, itineraries, prep materials, and day‑of coordination) aligned to the firm’s brand and service standards.
• Maintain a polished, executive‑ready communication style across email, calendar invites, and stakeholder updates; interface directly with senior‑level candidates to request compensation details and highly sensitive documentation with tact, confidentiality, and precision.
• Draft and/or coordinate senior‑level candidate write‑ups and summaries for internal stakeholders, ensuring accuracy, consistency, and appropriate handling of confidential information.

• Support offer process execution for senior hires, including collection/validation of compensation inputs and required documentation, and coordination of approvals with speed and accuracy.
• Coordinate sensitive visa/immigration logistics in partnership with internal stakeholders and external immigration counsel; track milestones and elevate risks that could impact start dates or deal timelines.
• Partner with the in‑house employment law team to route and track non‑standard offer letter language and requests (e.g., non‑solicitation, deferred compensation, equity buyouts, or other bespoke terms), maintaining strict…