Payroll Officer, EMEA

Established in 1744, Sotheby’s promotes access and ownership of exceptional art and luxury objects through auctions, private sales and retail. Our deep expertise across 70 selling categories is supported by a leading technology platform and a global network of specialists spanning 40 countries. Selling categories include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits and Design, as well as collectible cars and real estate through RM Sotheby’s and Concierge.

Sotheby’s Financial Services is a leading art lender and provides capital solutions for collectors around the world, having originated more than $12 billion in loans since its inception. Sotheby’s new global headquarters is now open at the iconic Breuer building at 945 Madison Avenue in New York City.

Reporting to the Payroll manager, the role encompasses payroll operations across the UK and other global markets. You will be a key contributor to high-volume payroll processes. Working as part of the Finance team and in close partnership with Human Resources, you will provide a responsive service that supports the business, meets statutory, legal and contractual requirements and be involved in various projects as required.

• Inform and/or input manual changes into payroll on a monthly basis (UK - ADP Celergo and SEF form) and within agreed timescales ensuring compliance with both statutory and legal requirements
• Work within the guidelines of GDPR to ensure filing and data retention are compliant
• Own and be the expert of the end-to-end UK payroll processes (circa. 600+ employees)
• Perform all associated pension payments processes impacting monthly payroll
• Validate accuracy of monthly data input by HR on the payroll tracker and convert to the payrolls
• Amalgamate all overtime submissions to the master and upload to ADP
• Manage the OLA spreadsheet (overtime holidays) and upload to ADP via Excel VLOOKUPS
• Manage all payroll and pension queries coming through on the inbox
• Submit and manage queries via the ADP liaison
• Assist with queries relating to digital payslip / P60s available via Sotheby’s OKTA

• To liaise with external payroll consultants (Vialto) in order to deliver Shadow Payroll (where applicable) for international assignees.
• Download the monthly Childcare Voucher report from Computershare and input changes into the payroll and send invoice to EMEA PM for payment
• To input employee benefits to the payroll (RTI) as per the payroll tracker, day-to-day queries & payroll transactions

• Responding to statutory reporting such as UK National Statistics Survey
• Adherence and compliance to information security and GDPR requirements

• High attention to detail
• Ability to handle confidential information.
• Minimum 4 years in a fully managed payroll environment
• Solid knowledge of UK payroll related legislation is essential
• Experience with busy payrolls
• Excellent interpersonal, communication and customer service skills
• Strong team player
• Highly adaptable and comfortable to work in a matrix organisation
• Ability to prioritise whilst under pressure
• EMEA payrolls are an essential part of the role. Some experience is preferable/training will be given
• The ability to work unsupervised and cover during absence

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