HR Assistant

Job Details

Job Location:

Brooklyn, NY 11206

Salary Range: $24.00 - $28.00 Hourly

Green Top Farms is a New York-based food service company specializing in farm-fresh meals for enterprise workplace dining and corporate catering. We partner with leading companies to deliver elevated daily dining and hospitality experiences, using seasonal ingredients and thoughtful operations to create consistent, high-quality service at scale.

Our mission is to build a more sustainable and equitable food system, starting by reconnecting consumers and local farmers. We believe the results of strengthening that connection are better nutrition, tastier food, greater social justice, and reduced environmental impacts. Our menus reflect this attention to bringing nutritious, delicious food to those who need it most.

The Recruiter & HR Assistant is primarily responsible for full-cycle recruiting across Green Top Farms, with a focus on culinary, operations, and front-of-house roles. In addition to the core recruiting mandate, this role provides administrative and coordination support to the broader People function and serves as interim coverage for administrative HR tasks when the HR Generalist is out of office or unavailable.

The majority of the role (approximately 65-70%) is dedicated to recruitment. The remainder (approximately 30-35%) supports administrative HR responsibilities including onboarding, HRIS data entry, payroll support, employee file maintenance, and compliance coordination.

• A proactive and resourceful talent sourcer with strong high-volume recruiting instincts
• Organized, process-driven, and detail-oriented with a strong sense of follow-through
• Trusted with sensitive information and able to maintain strict confidentiality
• A supportive team player who is comfortable assisting across multiple HR workflows
• Passionate about connecting people with meaningful work and supporting a positive employee experience

• Manage end-to-end recruiting for open positions across culinary, operations, FOH, and corporate teams
• Source candidates through job boards, social media, referrals, community partnerships, and direct outreach
• Screen, interview, and assess candidates for role fit and cultural alignment
• Coordinate interview scheduling, candidate communication, and hiring team logistics
• Partner with hiring managers to define job requirements, ideal candidate profiles, and sourcing strategies
• Own time-to-fill, source effectiveness, and offer acceptance metrics
• Support reduction of vacancy rate and surge labor reliance through proactive pipeline development

• Lead new hire onboarding logistics, including paperwork collection, I-9 completion, and welcome communications
• Coordinate orientation scheduling and ensure consistent day-one experience across roles and sites
• Support offboarding administrative tasks including exit paperwork, final pay coordination, and HRIS updates
• Maintain accurate employee files and records in Paycom and other HR systems

• Provide administrative payroll support including timecard review, PTO entry, and data entry into Paycom
• Support the HR Generalist with routine payroll tasks
• Update employee records in the HRIS for address changes, role changes, promotions, and terminations
• Respond to routine employee inquiries on pay stubs, PTO balances, and HR system access

• Support the HR Generalist with administrative aspects of employee relations matters, such as note-taking, documentation, and file organization
• Assist with leave of absence paperwork intake and tracking, under the direction of the HR Generalist
• Support benefits open enrollment logistics and employee-facing communications
• Coordinate required compliance training and postings
• Maintain confidentiality across all sensitive HR information at all times

• Ensure a positive, professional candidate experience throughout the hiring process
• Represent Green Top Farms at job fairs, community events, and networking opportunities
• Support engagement activities, recognition programs, and culture-building initiatives
• Maintain accurate records in the applicant tracking system (ATS) and generate recruiting reports
• Track and report on key metrics including vacancy rate, time-to-fill, source effectiveness, employee retention, turnover and offer acceptance rates
• Take on additional responsibilities as needed to support hiring goals and team objectives

• 2-3 years of recruiting experience, preferably in food service, hospitality, or another high-volume multi-site environment
• Some exposure to HR administrative functions such as onboarding, HRIS data entry, or payroll support
• Experience with applicant tracking systems and sourcing tools
• Strong interpersonal and communication skills
• Proven ability to maintain confidentiality with sensitive employee…