Generalist, Human Resources; Medicine Pod

• Job Type: Officer of Administration
• Regular/Temporary:
  Regular
• Hours Per Week: 35
• Salary Range: $75,000-$85,000

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

Reporting to the Managers and Directors of Human Resources & Faculty Affairs, the incumbent will be responsible for coordinating the day-to-day human resources, faculty affairs and payroll functions of the departments within the Medicine Pod. The generalist may be assigned to work on special projects.

• Support Human Resource/Faculty Affairs within the department and may, as necessary, assist with special projects within the POD.
• Provide back‑up support to other generalists, managers and directors, as necessary.
• Meet weekly with Directors to provide updates on request status; may attend meetings with the HR/FA team and/or Department Administrator or their designee to review the status of HR/FA transactions.
• Provide vacation and time‑off back‑up coverage for departments (may provide short‑term or extended coverage assignments).

• Assist with the recruitment of staff by posting positions using Columbia’s job site (Talentlink and ASR/Interfolio) in addition to posting on outside advertising sources.
• Assist with the recruitment of staff by posting positions on Columbia's job sites and appropriate advertising sources, scheduling in‑person meetings, managing the I‑9 process; completing pre‑hire background checks, processing all new hires and any employment related changes.

• Responsible for onboarding staff, faculty, researchers and students, including scheduling welcome programs, medical surveillance and UNI creation.
• Communicate with new hires and departments to ensure a smooth onboarding experience.
• Initiate and process template‑based hires in People Soft and/or nominations ensuring accurate collection and processing of the information collected in PAC.
• Process all short‑term visitors and students utilizing JIRA.

• Oversee the department’s preparation and processing of payroll using TLAM and management of time‑off tracking.
• Manage the collection and verification of time‑off trackers for all Academic Officers, ensuring all submissions are up to date and approved by supervisors.
• Process any employment related changes in Talent Link, as well as PAF (i.e. updating position numbers for promotions or reclassifications; leaves of absence and terminations) for People Soft updates.
• Liaise with internal and external constituents to resolve issues and to ensure time processing of new‑hire/appointment, reappointment, termination and other related transactions.

• Responsible for immigration related needs of faculty and staff, assisting with sponsorship for the F‑1, J‑1, H‑1, O‑1 and TN‑1 visas and preparing visa documentation for accompanying family members.
• Work closely with the other generalists and supervisors to process new visas and renewals utilizing Compass.
• Maintain communication with ISSO as appropriate and complete and submit termination forms to ISSO.
• Track and ensure compliance concerning I‑9 processing, annual hospital training, influenza program, COVID‑19 safety & monitoring program, HIPAA training, conflict of interest, medical surveillance, upcoming/past visa end‑date status, etc.

• Use HR Ticketing System to effectively manage all requests and communicate with the HR/FA team.
• Maintain and update employee records; upload all employee forms and documents into Visual Vault.
• Other duties as assigned or requested.

• Bachelor’s degree or equivalent required plus a minimum of three years of relevant experience.
• Must be resourceful, organized and detail‑ and task‑oriented with the ability to establish priorities and follow up on multiple issues in a time‑sensitive manner; skilled at working…