Recruiter & HR Operations Assistant

Job Details

Job Location:

Pro Tech Columbia - Columbia, TN 38401

Salary Range: $25.00 Hourly

Recruiter & HR Operations Assistant

Reports To:

Director of HR & Compliance

Classification &

Schedule:

Full-Time | Hourly | Non-Exempt

Supervisory Responsibility:
None

The Recruiter & HR Operations Assistant plays a critical role in supporting the company’s hiring efforts and core HR operations. This is a high-output, execution-driven role with full-cycle recruiting as its primary function, while also supporting HR operations, onboarding, compliance-related tasks, and special projects. This position requires prior recruiting experience, strong proficiency with Applicant Tracking Systems (ATS) – specifically Paycom – and the ability to manage a high-volume workload with accuracy, urgency, and accountability.

This is not an entry-level HR role. It is ideal for someone who is highly detail-oriented, learns quickly, takes initiative, is comfortable in a structured and metrics-driven environment, and proactively looks for ways to improve systems, workflows, and operational efficiency. The Recruiter & HR Operations Assistant is expected to independently manage recruiting workflows while also supporting the broader HR team.

• Regular, reliable, and predictable attendance
• Fully utilized 40-hour workweek
• Ability to manage competing priorities and meet deadlines in a fast-paced environment
• Strong attention to detail with a high standard for accuracy
• Strong task tracking and consistent follow-through
• Willingness to take initiative, learn new processes quickly, and suggest improvements
• Comfort working in a structured, metrics-driven and accountable environment
• Independent ownership of recruiting workflows and HR operational tasks
• Proactive learning and system/process improvement during downtime
• Compliance with all company policies, procedures, patient protocols, and applicable laws and regulations

• Completing I-9 /
• Assisting new hires with laptop access and system logins
• Conducting a brief Meet & Greet
• Answering onboarding and first-day questions
• Tracking and following up on outstanding onboarding tasks

This time is protected and should not be overridden without Director approval.

• Participate in a standing 2-hour weekly HR meeting to review recruiting status, onboarding, compliance items, metrics, priorities, and process improvements.

• Independently manage full-cycle recruiting for assigned positions/roles
• Create, post, audit, sponsor, and manage job postings and requisitions across job boards and the ATS (Paycom)
• Actively source candidates through resume review, outreach, and cold calling when needed
• Screen candidates using sound judgment and role-specific criteria
• Conduct phone screens and interviews
• Coordinate and schedule interviews with candidates and hiring managers
• Maintain consistent, professional communication with candidates throughout the hiring process
• Prepare, extend, and negotiate job offers and compensation packages in alignment with company guidelines
• Maintain accurate, real-time candidate records in Paycom
• Meet or exceed expected recruiting activity levels, including 10–15 hours of weekly phone time
• Track and report recruiting metrics weekly and monthly

• Assist with and manage pre-onboarding and onboarding processes from offer through start date
• Conduct daily check-ins on new hires, including background checks, drug screens, and onboarding progress
• Communicate with candidates regarding hiring and onboarding requirements, including:
  • I-9 documentation
  • Insurance cards
  • TB tests (when applicable)
  • Other required documentation
• Prepare and process HR documentation, including:
  • Offer letters
  • Separation paperwork
  • Change letters
  • Employee status updates
• Create, maintain, and audit electronic personnel files to ensure completeness and compliance
• Assist with offboarding processes, including access termination and coordination with payroll and management
• Respond to employee and candidate inquiries regarding…